Executive Assistant

Job Description What is the Opportunity? In this role, you will provide administrative assistance / coordination to Vice President. What will you do? Act as the key contact for the executive that you will be supporting. Calendar management including prioritizing, scheduling, and managing conflicts. Monitor a dedicated inbox to help manage meeting proposals, action items and address and delegate inquiries. Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global). As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner. Support the overall objectives of the Senior Management Team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc. Coordinate travel and hotel arrangements for the team, as needed. Process monthly expense reports and validate expense reports prior to SVP approval, as required. Maintain team vacation schedule and up-to-date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system. Organize communication sessions, employee recognition celebrations, and other team events. Procure office supplies and user tech equipment for team, as needed. Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization. Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met. What do you need to succeed? Must have: 10+ years of executive administration or coordination experience, providing support to senior level management. Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization. Ability to thrive in a collaborative environment with a strong capability to prioritize activities. Ability to work in a fast-paced environment and deal with change and continuously shifting requirements. Ability to work efficiently and accurately with minimal supervision. Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided. Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills. Nice to have: Bachelor’s degree. For an internal candidate, solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy). Professionalism, initiative, enthusiasm, energy, and a sense of urgency. What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program include competitive compensation and flexible benefits, such as 401(k) program with company-matching contributions, health, dental, vision, life, disability insurance, and paid-time off. Leaders who support your development through coaching and managing opportunities. Ability to make a difference and lasting impact. Work in a dynamic, collaborative, progressive, and high-performing team. Opportunities to do challenging work. Opportunities to build close relationships with clients. The expected salary range for this particular position is $60,000-$100,000, depending on your experience, skills, and registration status, market conditions and business needs. You have the potential to earn more through RBC’s discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals. RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that: Drives RBC’s high-performance culture. Enables collective achievement of our strategic goals. Generates sustainable shareholder returns and above market shareholder value. #LI-POST Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details Address: GOLDMAN SACHS TOWER, 30 HUDSON STREET:JERSEY CITY City: Jersey City Country: United States of America Work hours/week: 40 Employment Type: Full time Platform: TECHNOLOGY AND OPERATIONS Job Type: Regular Pay Type: Salaried Posted Date: 2026-06-29 Application Deadline: 2026-07-13 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Our Employment Opportunities At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail. Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 84,000+ employees who bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to more than 16 million clients in Canada, the U.S. and 34 other countries. Learn more at rbc.com.‎ We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.