Workplace & Facilities Coordinator
Full-time
Tesla
What To Expect
The Workplace and Facilities Coordinator plays a critical role in ensuring that every Tesla location across Australia and New Zealand operates smoothly, safely, and in alignment with our brand standards. This is a hands-on, multi-site coordination role for someone who thrives on organization, problem-solving, and delivering seamless operational support in a fast-paced, mission-driven environment. What You'll Do Supporting Retail, Service, Delivery, Energy, and Distribution locations across Australia & New ZealandServe as the first point of contact for day-to-day facility operations and managing routine and urgent requests via internal work order management tools (e.g., maintenance, repairs, vendor follow-ups) with speed and accuracy. Manage purchase orders (POs), invoices, and accounts payable for facility-related services, supplies, and vendor contracts — ensuring compliance and timely processing. Oversee office consumables and stationery orders across the region, maintaining inventory levels and minimising waste. Maintain and update central facility records, including asset registers, maintenance logs, safety checklists, and vendor contracts. Onboard and support new vendors, processes, and safety protocols — driving continuous improvement. Provide regular reporting on key metrics: response times, vendor performance, cost savings, and incident trends. Shadow Facilities Manager during site visits to assess conditions, build relationships with local teams, and ensure alignment with Tesla’s operational and sustainability standards. What You'll Bring 1-3 years of experience in workplace coordination, facilities management, or workplace operations — preferably in a multi-site, high-velocity environment (retail, automotive, logistics, or industrial preferred). Proven ability to manage work orders, POs, invoices, and vendor relationships with accuracy and efficiency. Strong organisational skills with a track record of managing multiple priorities in a fast-paced setting. Proficient with Microsoft Excel and PowerPoint, and Adobe Acrobat (for document management and reporting).Experience with integrating AI tools to everyday business workflow.Self-starter with the ability to work independently, anticipate issues, and take initiative without constant direction. Passionate about sustainability, innovation, and customer experience — with a genuine alignment to Tesla’s mission.
The Workplace and Facilities Coordinator plays a critical role in ensuring that every Tesla location across Australia and New Zealand operates smoothly, safely, and in alignment with our brand standards. This is a hands-on, multi-site coordination role for someone who thrives on organization, problem-solving, and delivering seamless operational support in a fast-paced, mission-driven environment. What You'll Do Supporting Retail, Service, Delivery, Energy, and Distribution locations across Australia & New ZealandServe as the first point of contact for day-to-day facility operations and managing routine and urgent requests via internal work order management tools (e.g., maintenance, repairs, vendor follow-ups) with speed and accuracy. Manage purchase orders (POs), invoices, and accounts payable for facility-related services, supplies, and vendor contracts — ensuring compliance and timely processing. Oversee office consumables and stationery orders across the region, maintaining inventory levels and minimising waste. Maintain and update central facility records, including asset registers, maintenance logs, safety checklists, and vendor contracts. Onboard and support new vendors, processes, and safety protocols — driving continuous improvement. Provide regular reporting on key metrics: response times, vendor performance, cost savings, and incident trends. Shadow Facilities Manager during site visits to assess conditions, build relationships with local teams, and ensure alignment with Tesla’s operational and sustainability standards. What You'll Bring 1-3 years of experience in workplace coordination, facilities management, or workplace operations — preferably in a multi-site, high-velocity environment (retail, automotive, logistics, or industrial preferred). Proven ability to manage work orders, POs, invoices, and vendor relationships with accuracy and efficiency. Strong organisational skills with a track record of managing multiple priorities in a fast-paced setting. Proficient with Microsoft Excel and PowerPoint, and Adobe Acrobat (for document management and reporting).Experience with integrating AI tools to everyday business workflow.Self-starter with the ability to work independently, anticipate issues, and take initiative without constant direction. Passionate about sustainability, innovation, and customer experience — with a genuine alignment to Tesla’s mission.
Vacancy posted 2 days ago
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