Executive Assistant

Executive Assistant to the Deputy Superintendent for Business & Operations Job Type: Direct Hire Salary: $78,000–$100,000 annually, commensurate with experience Location: White Plains, NY | On-site Schedule: Monday–Friday, 8:30 AM–5:00 PM Job Overview Madison Approach Staffing is recruiting for an Executive Assistant to support the Deputy Superintendent at a school district in Westchester County, NY. This is a high-trust, confidential role at the center of the district's business operations — supporting budget preparation, board resolutions, personnel matters, and daily executive administration. The ideal candidate is a polished, discreet professional who thrives on managing complex administrative details independently and can move fluidly between board-level correspondence and day-to-day office management. Key Responsibilities Provide confidential executive support to the Deputy Superintendent, including correspondence, reports, spreadsheets, and board resolutions Assist with budget preparation and long-range planning: research, presentations, proofreading, and analysis schedules Manage the Deputy Superintendent's calendar, meetings, and correspondence; screen and route calls, visitors, and mail Prepare agendas and transcribe/proofread minutes of meetings Maintain confidential personnel and departmental files, both digital and hard copy, including archiving and secure disposal Compile data and prepare informational reports on department operations and special projects Review and process employee time and attendance records Oversee translation of select materials to Spanish and maintain relevant website content Supervise support staff as needed and manage office supplies/equipment Serve as a point of contact for board trustees, district personnel, parents, and the public, exercising independent judgment and discretion Requirements Education & Experience (one of the following): Bachelor's degree plus 3 years of executive assistant experience using automated systems for correspondence, spreadsheets, and documents, with 2 of those years at an executive/managerial level; or High school diploma/equivalency plus 7 years of comparable executive assistant experience, with 3 of those years at an executive/managerial level Skills & Attributes Strong command of spreadsheet, word processing, presentation, calendar, email, and database software Excellent written and verbal communication skills High degree of discretion in handling confidential and sensitive matters Sound judgment, initiative, tact, and professional poise Strong time-management and prioritization skills; able to follow complex oral and written instructions Special Requirement Must obtain clearance for employment through a fingerprint and criminal history background check in accordance with the SAVE legislation (Chapter 180, Laws of 2000) and NYS Education Department regulations #J-18808-Ljbffr Madison Approach Staffing Inc