Executive Assistant to CEO at Real Estate Firm

The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant. The current EA/PA has been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees.

About the Job:

• Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc).
• Pull financial data and create spreadsheets in Excel
• Review financial reports
• Keep track of bank accounts and make sure funds are where they should be and execute transfers
• Approve invoices for the business – be in the workflow…
• Hire and supervise vendors and contractors for repairs, building and renovations for the MD’s 4 properties and manage bills in concert with FO
• Assist the transition to upgrade systems and technology
• Interface with family members of CEO.

About You:

• Minimum of 7 years of experience supporting a C-level executive
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Strong communication skills: written and verbal
• Understand the importance of confidentiality and trust when supporting an MD
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Benefits (80% of individual and family medical paid by employer), 401K w/ 25% match, PTO days

Hours: 8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred. )