Construction Administrative Assistant

Construction Administrative AssistantQXO is a leading distributor and installer of building products serving an $800 billion market. The company's mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America's largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth.The Construction Administrative Assistant helps ensure projects progress efficiently from planning through closeout and plays a key role in maintaining project documentation, supporting field operations, coordinating engineering information, and driving successful project execution while maintaining high standards of quality, safety, and customer satisfaction.Procurement & Material SupportSupport purchasing and procurement activities by coordinating material requirements and delivery schedulesAssist with material expediting to support project schedulesPrepare and maintain bills of material (BOMs) and installation work packagesCoordinate with Purchasing, Production, Warehouse, and Field Operations to ensure material availabilityMonitor procurement activities and communicate potential material delaysField & Construction SupportCoordinate with construction, production, quality, and safety teams throughout project executionSupport field personnel by providing engineering documentation, technical information, and project updatesParticipate in project meetings and field coordination discussionsAssist Foremen, Project Managers, and Operations teams with technical documentation and installation planningSupport resolution of field questions and engineering-related issuesReporting & DocumentationGenerate and maintain project reports, status updates, and engineering documentationTrack project milestones, schedules, financial information, and progress metricsMaintain organized project files and documentation within company systemsSupport project audits and document management initiativesAssist with continuous improvement of project management and engineering processesSafety & QualityPromote compliance with company safety policies, OSHA regulations, and project safety requirementsSupport quality assurance processes by ensuring documentation is accurate and currentParticipate in project quality reviews and operational improvement initiativesPerform additional duties and special projects as assignedWhat you'll bring:Strong organizational and project coordination skillsExcellent analytical, technical, and problem-solving abilitiesStrong attention to detail and documentation accuracyExcellent written and verbal communication skillsAbility to prioritize multiple projects and deadlines simultaneouslyStrong interpersonal skills with the ability to collaborate across multiple departmentsAbility to work independently while exercising sound judgmentBachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Architecture, or related field preferredExperience supporting construction, framing, building materials, manufacturing, or industrial projects preferredWorking knowledge of construction methods, framing systems, estimating, purchasing, scheduling, and project coordinationAbility to read and interpret construction drawings, specifications, engineering documents, and framing plansExperience using Microsoft Office applicationsExperience using Procore or comparable construction management software preferredWorking knowledge of CPM scheduling and project scheduling conceptsExperience with document control systems, RFIs, submittals, and project documentation preferredAbility to work effectively under deadlines in a fast-paced environmentRegular and reliable attendance requiredCombination of office, warehouse, manufacturing, construction site, and field environmentsFrequent collaboration with Project Managers, Field Operations, Purchasing, Production, Engineering, Quality, and Safety teamsOccasional travel to customer jobsites, project meetings, manufacturing facilities, and branch locationsAbility to sit and work at a computer for extended periods while also walking construction sites and production facilitiesAbility to occasionally lift project documents, samples, or materials up to 25 poundsMay require occasional evenings or weekends based on project schedules and operational needsWhat you'll earn:Health Care Benefits401(k) with employer matchPaid Time OffQXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.Salary Range:USD $24.00 - USD $28.00 /Hr.