Back-Up Admin Coordinator

Backup Administrative Coordinator

The Backup Administrative Coordinator (BUAC) supports store administrative functions by assisting with hiring processes, onboarding, scheduling, and general office operations. This role acts as backup to the Administrative Coordinator, ensuring continuity in HR and clerical functions while maintaining accuracy, organization, and compliance with company policies.

Administrative Support

• Assist with daily administrative tasks including filing, data entry, and record maintenance
• Support store leadership with documentation, reports, and communication needs
• Maintain organized and up-to-date employee and operational records
• Ensure confidentiality of sensitive employee information

Hiring & Onboarding

• Support hiring processes including application tracking and interview coordination
• Assist with onboarding new hires, including paperwork and system setup
• Ensure new hire documentation is complete, accurate, and compliant
• Help coordinate orientation and training schedules

Scheduling & Timekeeping

• Assist with employee scheduling and labor tracking as directed
• Support timekeeping accuracy and resolve discrepancies when needed
• Coordinate attendance tracking and communicate with leadership on issues

Compliance & Processes

• Ensure adherence to company policies, HR procedures, and legal requirements
• Maintain audit-ready personnel files and administrative documentation
• Support compliance with labor laws, posters, and required notices

Store & Team Support

• Provide support across departments for administrative needs
• Assist associates and managers with general HR or payroll-related questions
• Communicate effectively with store leadership and district partners
• Step in to perform Administrative Coordinator duties when needed

Qualifications

• Previous administrative, clerical, or HR support experience preferred
• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism
• Effective communication and interpersonal skills
• Proficiency with basic computer systems and office tools

Working Conditions

• Primarily office-based within a retail store environment
• Frequent computer use and paperwork management
• Flexible schedule including occasional evenings, weekends, and holidays

Success Measures

• Accuracy and completeness of employee records and documentation
• Timeliness of hiring and onboarding processes
• Compliance with company and legal requirements
• Efficiency of administrative support to store operations
• Organization and readiness of administrative systems

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at View phone number on click.appcast.io(option #4).