Executive Assistant
Beacon Hill
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We are seeking a highly professional, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to members of the Executive Leadership Team. This individual will serve as a trusted partner to senior leaders by managing complex schedules, coordinating communications, facilitating travel arrangements, and supporting critical business initiatives.
Responsibilities
We are seeking a highly professional, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to members of the Executive Leadership Team. This individual will serve as a trusted partner to senior leaders by managing complex schedules, coordinating communications, facilitating travel arrangements, and supporting critical business initiatives.
Responsibilities
- Serve as a representative of Executive Leadership and proactively anticipate business needs.
- Manage complex executive calendars, meeting coordination, and scheduling logistics.
- Monitor, prioritize, and manage executive email inboxes and correspondence.
- Coordinate domestic and international travel arrangements, including flights, hotels, and transportation.
- Prepare presentations, reports, and meeting materials through cross-functional collaboration.
- Attend meetings to document key decisions, action items, and deadlines.
- Track deliverables and follow up to ensure timely completion of commitments.
- Review and process executive expense reports in compliance with company policies.
- Assist with administrative procedures, PTO coordination, onboarding activities, and event planning.
- Support large-scale conferences, leadership meetings, training sessions, and company events.
- Travel to Mexico and various U.S. locations approximately 1-4 times annually to support business events.
Qualifications- 5+ years of executive administrative support experience preferred.
- Experience supporting Vice President-level or senior leadership executives strongly preferred.
- Exceptional organizational, communication, and time-management skills.
- Demonstrated ability to exercise discretion and handle confidential information.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
- Strong attention to detail with the ability to manage competing priorities effectively.
- Experience coordinating complex travel arrangements and managing executive calendars.
- Proven ability to work independently and collaboratively across multiple departments.
- Event planning and project coordination experience is a plus.
1477042_1791235028
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Vacancy posted 11 hours ago
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