Human Resource Specialist

Human Resource Specialist

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You'll work on complex, high-visibility projects while working with a team that values your expertise and empowers your professional development. We are seeking a detail-oriented and people-focused Human Resource Specialist to support HR operations across our West Region.

Location: Portland, OR

Travel Required: Regional travel for orientations & training

Responsibilities:

• Lead new hire orientation for craft and professional employees across the West Region.
• Manage and facilitate high-volume onboarding programs, regularly onboarding classes of 20+ craft and professional employees while ensuring a positive and compliant employee experience.
• Prepare and distribute onboarding materials and new hire documentation.
• Coordinate background checks, drug screens, employment verifications, and onboarding requirements.
• Process hires in iCIMS, UKG, and JD Edwards and communicate with all applicable stakeholders.
• Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups.
• Travel to regional sites to conduct HR training and orientation.
• Serve as the primary contact for FMLA, CFRA, disability, workers' comp, and personal leaves.
• Provide required forms, track leave timelines, and manage return-to-work processes.
• Update HR systems and communicate status changes to managers and payroll.
• Manage I-9 verification and retention for all new hires.
• Monitor subcontractor compliance with client I-9 requirements.
• Maintain accurate and confidential employee files.
• Manage required postings for all regional sites.
• Process W-4 updates, personnel change forms, address changes, transfers, and step increases.
• Manage WRHR inbox inquiries and employee requests.
• Coordinate contingent worker setup and assignment management with internal teams.

Qualifications:

• Bachelor's degree in Human Resources Management, Business, or equivalent experience.
• SHRM-CP preferred.
• 2 - 4 years of progressive experience in Human resources or a business operations-related field.
• Proven experience leading high-volume onboarding efforts involving 20 or more craft and professional hires per onboarding cycle, orientation session, or hiring wave, with responsibility for compliance, documentation, HRIS entry, and stakeholder communication.
• Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.
• Ability to manage multiple onboarding timelines while ensuring accuracy, compliance, and excellent customer service.
• Wage Range: $25.19 - $37.79 hourly / DOE
• Benefits: 401(k) Plan Employee Stock Purchase Plan Health, Dental, & Vision Insurance Voluntary Life Insurance Voluntary Short-Term & Long-Term Disability Paid Time Off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.