Building Secretary

Building Secretary 10 Month

Reports To: School Principal

Pay Schedule: Salary to commensurate with experience and Bargaining Agreement

Effective: 26-27 School Year

Qualifications

High School diploma or equivalent is required. Must possess strong people and communication skills. Ability to establish rapport with students and parents. Must have ability to get along and work well with others. Must be neat in appearance with a pleasant personality. Excellent with details and skilled in proofreading. Must have computer skills to input and retrieve information. Competency in Excel and Word, preferred. Competency with Google docs, sheets, email and calendar, preferred. Must be able to maintain comprehensive records and files. Must have the ability to work under pressure. Must be able to work with limited supervision. Must be very punctual and be a good time manager. Must have excellent attendance. Must have typing ability at 50 w.p.m. (words per/minute). Must be able to pass other appropriate secretarial tests. Must be capable of operating various types of office equipment and machines. Related experience, in a school office setting, preferred. Knowledge and experience with Pupil Accounting, preferred. Knowledge and experience with MCIR, preferred. Knowledge and experience with automated messaging systems, (i.e., Intouch Parent Contact System), preferred.

Responsibilities

Provide administrative assistance and support for the areas of technology, maintenance and customer service. Provide direct and/or supplemental support to the Directors, i.e. maintain calendar, schedule. meetings, prepare agendas and materials, etc. Create, monitor, and verify purchase orders for respective departments. Seek to continue own professional growth and development through attendance at relevant meetings, workshops, and conferences, and similar activities. Maintenance of office files. Responsible for telephone communications. Help coordinate/schedule required inspections as it relates to maintenance. Help maintain various inventory lists. Monitor completion of work orders for respective departments. Provide support for vendors. Provide support for third party companies. Help provide and create procedural documentation. Minor updates to district website. Performs other duties as assigned.

Physical Demands

The employee must occasionally stoop, bend, kneel, crouch, reach and twist while performing their job duties. The employee must be able to lift and move up to 25 pounds in supplies which requires bending, stooping, lifting, and reaching. The employee may have to push and/or pull light to moderate amounts of weight. The employee must be able to use and operate a variety of office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard. The employee must use hands and arms to manipulate objects. The employee will have extensive verbal communication with administrators, staff, students, parents, & guests to communicate, to receive, and exchange information. The employee must use keyboards, tools, and other controls. The employee must sit and stand for prolonged periods of time. The employee must have normal vision and hearing with or without aid. The employee must be able to move about the assigned work location during the day.

Work Environment

Work is performed primarily in a standard office and school environment with extensive public contact and frequent interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting. The noise level in the work environment varies from soft to moderately loud. The employee is required to interact with students, staff, parents/guardians, and with the public.

Application Procedure: Internal: Email a letter of interest to Akua Marshall at View email address on click.appcast.io External: Apply online at Closing: Until Filled