Administrative Assistant

Job Description

Financial services firm with a world-class culture seeks an experienced Administrative Assistant to support a busy team of executives. If you have a passion for servicing others and take pride in producing high-quality work, consider this role today.

Responsibilities:

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• Managing calendars for professionals, including coordinating and scheduling meetings via Outlook
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• Reserving conference rooms including catering and audio visual needs through online booking system
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• Arranging conference calls and initiating calls as needed
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• Regularly reviewing calendar, re-evaluating priorities, modifying previously scheduled meetings, and demonstrating sound judgment when coordinating schedules, keeping in mind different time zones
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• Proactively organizing meeting materials for meetings/calls and provide summary notes as needed
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• Answering and directing incoming phone calls for professionals being supported. P
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• Preparing and submitting monthly expenses through Concur and monitoring corporate card payment to American Express
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The company will offer great perks, including a competitive base salary, paid OT, generous bonus, and benefits. Kindly note, the position is based out of the firm’s Midtown East office (4/1 schedule).

Requirements:

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• 2+ years of administrative experience
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• Bachelor’s degree preferred
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• Exceptional communication and organizational skills
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• Proficiency in Microsoft Office Suite
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