Administrative Assistant

Job Description

Administrative Assistant – Fluent in Mandarin and English

Employment Type: Contract | W2 Only

C2C / 1099: Not accepted

We are partnering with an established financial services organization in New York City seeking a detail-oriented, bilingual Administrative Assistant to support daily office operations, administrative processes, and internal team coordination.

This is an excellent opportunity for an organized, proactive professional looking to gain experience within a structured corporate environment.

Key Responsibilities

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• Provide day-to-day administrative support to management and internal departments.
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• Coordinate meetings, calendars, travel arrangements, and general office activities.
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• Assist with employee and contractor onboarding, documentation, and administrative records.
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• Process invoices, track expenses, and maintain accurate records.
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• Support office supply purchasing, inventory management, and vendor coordination.
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• Maintain organized electronic and physical filing systems.
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• Assist with internal communications, reports, and document preparation.
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• Coordinate with building management and external service providers regarding office needs.
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• Support general HR administration and special projects as assigned.
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Requirements

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• Fluent in Mandarin Chinese and English, both written and spoken – REQUIRED.
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• Minimum 1 year of relevant administrative, office support, HR, or operations experience.
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• Bachelor's degree or equivalent relevant professional experience.
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• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
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• Strong organizational, communication, and multitasking skills.
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• Ability to manage confidential information professionally.
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• Comfortable working independently and supporting multiple departments.
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• Must be available to work fully onsite in New York City.
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Preferred Qualifications

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• Previous experience in banking, financial services, or a corporate office environment.
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• Experience supporting HR, onboarding, invoicing, vendor management, or office operations.
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Compensation & Employment Requirements

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• Pay Rate: $20–$35/hour W2, depending on experience.
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• Work Arrangement: Fully onsite – New York, NY.
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• Employment Classification: W2 contract only.
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• No C2C, third-party submissions, or 1099 arrangements will be considered.
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How to Apply

If you are fluent in Mandarin and English and have relevant administrative experience, we encourage you to apply with your updated resume.

Please note: This opportunity is strictly W2. Candidates seeking C2C or 1099 arrangements will not be considered.