Office Administrator

Office Administrator

Full-Time | Tampa, FL (on-site)

REQUIRED: COMMERCIAL CONSTRUCTION EXPERIENCE

Commercial construction experience is required. Candidates without it will not be considered.

Welcome to ConstructoMax

Welcome to the ConstructoMax family, where skilled people come together to build something that lasts. As you build your commercial roofing career here, youll work alongside a team of driven professionals with one shared mission: to be the most trusted roofing partner in Florida. Were a State Certified contractor all about pushing a traditional trade forward, and enjoying the work while we do it. Grow your career with hands-on training from people who have done the job, immerse yourself in a culture built on crews who back each other, and reach new heights while building a career you can be proud of.

Our culture is all about balancing an uncompromising standard with a workplace people genuinely enjoy. At ConstructoMax, your ideas get heard, your effort gets noticed, and the ceiling here moves as fast as you do. If youre a talented go-getter who has outgrown where you are and has always been capable of more than you were asked for, youve found the right company. Explore the role below and apply to join our team as we raise the standard for this industry, one roof at a time.

Role Description

The Office Administrator is a full-time, on-site role in Tampa, FL. It runs day-to-day office operations: answering calls and email, greeting visitors, routing new leads to estimating, and keeping clients current on job status. The role builds and maintains project files in hard copy and digital form, covering contracts, change orders, insurance certificates, permits, inspection reports, and lien releases, and tracks permit and lien deadlines so none lapse. It assembles closeout packages and warranty letters at completion, requests customer feedback on finished work, prepares documentation for accounting and operations, and handles daily scanning, mail, supplies, and filing. This seat supports field and office alike, and is the first point of contact for the building owners we serve.

Qualifications

Commercial construction experience is required and candidates without it will not be considered.

Two or more years in an office administration or front-office role within commercial construction, roofing, or a related trade.

High school diploma or equivalent. Post-secondary education or certification in office administration is a plus.

Office administration and administrative support skills sufficient to manage daily operations, scheduling, and documentation independently.

Effective written and verbal communication, including the ability to coordinate information between field crews, office staff, clients, and vendors.

Customer service skills for handling client, vendor, and visitor interactions professionally and responding to inquiries promptly.

Proficiency with Microsoft Office and Google Workspace and with standard office equipment.

High attention to detail, strong organizational skills, and the ability to prioritize in a fast-paced environment.

Ability to work on-site in Tampa, FL with reliable and consistent attendance.

Conversational Spanish is useful in this role.

To Apply

Send your resume to View email address on click.appcast.io with the role name in the subject line. In the body, tell us in a few sentences why you are a fit for this specific role, applications without it are not reviewed. Offers of employment are contingent on a successful background check and pre-employment drug screening. ConstructoMax is a drug-free and smoke-free workplace. ConstructoMax Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations are available on request to enable individuals with disabilities to apply for and perform the essential functions of this role.

No Agencies. No Recruiters.

ConstructoMax Corporation does not accept unsolicited resumes, candidate submissions, or offers of representation from staffing agencies, recruiters, or search firms. No agency relationship exists, none is created by any submission, and ConstructoMax will not pay a fee of any kind for any candidate submitted without a written agreement signed in advance by an authorized officer of ConstructoMax. Any resume or candidate information transmitted to ConstructoMax or to any ConstructoMax employee is received without obligation and becomes the property of ConstructoMax. Solicitation of ConstructoMax employees is prohibited and will be pursued.

ConstructoMax Corporation | Florida Certified Roofing Contractor CCC1330672 | EOE | Drug-Free Workplace