Legal Executive Assistant

MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who can go beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also manage the intake, routing, and execution of sensitive legal documents—including but not limited to internal governance, banking, and compliance materials requiring CLO sign‑off. You will help to prepare materials for key meetings and track priorities and decisions to completion.

This role is ideal for a highly organized, detail‑oriented operator with strong judgment, executive presence, and direct experience in a law firm or in‑house legal environment. You will work closely with the CLO and senior legal leaders to keep priorities moving, remove friction, and ensure support is provided with precision, professionalism, and the highest standard of discretion.

To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives, outside counsel, in‑house counsel and board‑level stakeholders, and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow‑through to a demanding environment.

We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model.

Responsibilities

• Provide seamless day‑to‑day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zones.
• Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last‑minute disruptions.
• Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on‑the‑ground support, and bi‑monthly expense reconciliation.
• Manage the intake, routing, tracking and secure filing of legal documents requiring CLO review and signature—internal governance documents, banking agreements, compliance certifications, and regulatory materials—ensuring proper version control and timely execution.
• Liaise with the internal legal team and outside counsel to coordinate document approval workflows and ensure no deadline falls through the cracks.
• Partner closely with the CLO and senior legal leaders to keep priorities moving and ensure strong follow‑through.
• Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders.
• Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials.
• Lead the planning and execution of events and offsites, from requirements gathering, venue coordination, budgets, contracts, payments and providing on‑site support.
• Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CLO.
• Identify inefficiencies and recommend process improvements that increase effectiveness for both the CLO and the broader legal team.
• Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast‑changing scenarios.
• Manage day‑to‑day workload while staying calm under pressure, exercising judgment, and seeing beyond the day‑to‑day to anticipate changing needs.

Requirements

• 8+ years of experience supporting senior legal executives, including experience in a law firm or in‑house legal department supporting a General Counsel, Managing Partner or equivalent senior legal leader.
• Demonstrated experience handling legal and governance documentation—bank documents, corporate resolutions, compliance agreements, board materials, and signature packages—with precision and discretion.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video‑conferencing tools (e.g., Zoom). Familiarity with and use of AI tools is a plus.
• Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs.
• Demonstrated ability to plan and manage high‑volume domestic and international travel.
• Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels.
• Strong judgment, discretion and integrity, including the ability to handle confidential information with care.
• Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast‑paced, dynamic environment.
• Proactive, collaborative, and feedback‑oriented; able to take initiative, think creatively, and work independently when needed.
• Willingness to work flexible hours to support global stakeholders and executive needs.

MongoDB’s base salary range for this role in the U.S. is: $68,000—$133,000 USD.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.