Space Utilization Coordinator I

Facilities and Business Operations: Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service. Please visit us at: or Facebook and Instagram: UCF Facilities The Opportunity: The Space Administration department within Facilities and Business Operations is seeking a Space Utilization Coordinator I. This role supports institutional decision-making by coordinating the collection, integration, and analysis of campus space data to optimize facility utilization. The Coordinator works across multiple systems and data sources to maintain accurate space inventory records, support reporting and planning efforts, and enhance the university’s ability to strategically manage and allocate space resources. Responsibilities: Space Inventory & Data Management Coordinate annual campus-wide space data collection, including personnel location and space assignments. Maintain and update the university's space inventory to ensure data accuracy across systems. Collect, validate, and integrate data from multiple sources to support utilization analysis. Track and manage space inventory across university-owned, leased, and shared facilities. Conduct building surveys throughout campus, including walking facilities, climbing stairs, taking measurements, bending, reaching overhead, and documenting room conditions. Auditing, Analysis & Planning Support audits and verification efforts to assess scheduled versus actual space usage. Collaborate with stakeholders to gather requirements and support space requests and planning activities. Analyze utilization trends to inform space planning recommendations and solutions. Reporting & Process Improvement Prepare reports and documentation for institutional, state, and internal space reporting needs. Apply space policies and recommend process improvements to enhance data quality and utilization tracking. Minimum Qualifications: Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Preferred Qualifications: Experience supporting space management, facilities planning, or campus operations functions. Demonstrated experience working with data analysis, reporting, or database management. Experience supporting audits, surveys, or compliance-related reporting processes. Proficiency in Microsoft Excel or similar tools for data tracking, analysis, and reporting. Experience preparing reports, dashboards, or documentation used for operational or strategic decision-making. Background coordinating projects, data collection efforts, or cross-functional initiatives. Hands-on experience with space or facilities systems (e.g., AiM, Archibus, EMS, or similar platforms). Experience working with CAD software, floor plans, or facilities drawings. Demonstrated ability to manage multiple priorities and maintain accurate records in a detail-oriented role. Special Instructions to the Applicants: The anticipated salary range for this position is $48,722 - $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. Schedule may vary based on events and business needs, including evening and weekend coverage. Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business. All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer. If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks! UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance And more…For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins Department Facilities and Business Operations- Real Estate and Space Administration Work Schedule Monday - Friday, 8:00am - 5:00pm Type of Appointment Regular Expected Salary $48,722.00 to Negotiable Job Posting End Date 07-16-2026-12-00-AM The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For general application or posting questions, please email View email address on click.appcast.io. A Foundation for Success Founded in 1963 to provide talent for Central Florida and the growing U.S. space program, UCF has been making an impact on the state, the nation — and outer space — ever since. With 12 colleges and more than 230 degree programs, follow your passion at one of our campus locations designed to help you succeed. From the main campus in east Orlando to UCF Downtown and Rosen College of Hospitality Management to the Academic Health Sciences Campus, you’ll have the opportunity to learn in the heart of your industry. UCF also has multiple regional locations and fully online programs — including online bachelor’s degrees, online graduate degrees, online certificates and more — to ensure that you can achieve your dreams whenever and wherever you want.