Editorial - Asset Coordinator

Editorial - Asset Coordinator

Software Resources has an immediate, long term contract job opportunity for an Editorial - Asset Coordinator with a major corporation in Orlando, FL. In this position, you will perform business unit centered space management functions for Entertainment and Product + Technology. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%). You will be a self-starter and will work closely and collaboratively with internal stakeholders across the DE&E Technology Team as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

Daily responsibilities include but aren't limited to:

• Office / seat planning and execution in partnership with Senior Manager, Workplace Experience.
• Daily management and care of Entertainment & Product + Technology spaces and team member needs as they pertain to the physical office space (i.e. conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
• Inventory and restock supplies, snacks, drinks, etc. as needed. May assist with ordering. May require lifting boxes, items or equipment up to 50lbs
• Process expense reports as needed.
• 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
• 1st line of contact for onsite team members
• Identification of opportunities for improvement and increased efficiency
• Serve as a business partner to internal key stakeholders across our DE&ET organization as pertaining to space management of the assigned space
• Partnership with security on team member access to facilities
• Partnership with teams and HR on equipment and seating needs for new hires
• Location data and records validation / upkeep
• Supporting location projects as needed

In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team / our portions of the location such as:

• Assist with planning & executing special events including special holiday projects and team building events
• Assisting in preparing for major meetings, all hands, and training sessions
• Drive human centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees' ability to do their best work and get the most out of our in-office workspace

Project Management:

• Known for your ability to be detail oriented in all facets.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Ability to anticipate needs, be proactive, resourceful and flexible.

Space Management Experience:

• Minimum of 1-2 years of space management experience preferred.
• Serve as main contact point and owner in many cases for local team member questions, IT, AV, First Aid & Fire / Safety, security, parking, team member onboarding / offboarding, landlord communications
• Inventorying, ordering, and stocking of pantry / kitchen items (including snacks and drinks) as well as office supplies
• Ensure issue resolution in a timely manner for HVAC concerns, furniture issues, cleaning, and plants

General Skills:

• Excellent computer proficiency, particularly with Microsoft Office (Outlook, Word, Excel, PowerPoint), and ability to learn new software.
• Highly effective communicator, both verbally and written.
• Ability to navigate a matrixed organization and a global network of internal and external partners.
• Comfortable working in a fast-paced and dynamic working environment, supporting new products and businesses.

Professionalism:

• Ability to work with the highest degree of confidentiality exercising discretion, judgment and diplomacy.
• Highly collaborative mind-set.
• Exceptional interpersonal skills and partnering capabilities with the ability to develop strong working relationships.
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.
• Ability to maintain professionalism under pressure.

About Software Resources

Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity. We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D. If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.