OFFICE ASSISTANT

Job Description

Job Description

OFFICE ASSISTANT – JOB FILE COORDINATOR

South Texas SCM is looking for a dependable, organized, and detail-oriented Office Assistant to help keep our job files accurate, complete, and up to date.

This position is a great fit for someone who enjoys staying organized, working behind the scenes to keep things running smoothly, and making sure details don't fall through the cracks.

Responsibilities include:

• Set up files for new restoration jobs
• Maintain and update job file notes
• Make sure all required documents are collected and properly filed
• Review files for missing information and follow up when needed
• Organize paperwork, photos, invoices, estimates, work authorizations, and other job-related documentation
• Keep digital and paper files organized and current
• Assist with entering and updating job information in our systems
• Communicate with team members to obtain missing documents or information
• Help keep jobs moving through the administrative process
• Provide general office support as needed

What We're Looking For:

• Excellent organizational and time-management skills
• Strong attention to detail
• Ability to follow through and stay on top of multiple files at once
• Comfortable working with computers and learning new software
• Good communication skills
• Dependable and able to work independently
• Previous office or administrative experience preferred, but we are willing to train the right person
• Experience in insurance, restoration, construction, or property management is a plus

The Right Person Will Be:

• Organized and dependable
• A good problem solver
• Comfortable asking questions and following up
• Someone who takes pride in keeping things accurate and complete
• A team player with a positive attitude

Schedule: Part-Time 20 to 30 hours per week
Location: San Antonio, TX

If you are organized, dependable, and enjoy keeping things in order, we'd love to hear from you!