Executive Assistant / Project Coordinator for a Technology Company in US (Home Based Part Time)

Job Title

Job Information

Date Opened 07/15/2026

Work Schedule Monday to Friday, between 6am - 2 pm Pacific Standard Time

Hours Per Day Part Time 4 hours per day

City Pittsburg

State/Province California

Country United States

Zip/Postal Code 94565

Client Location USA

Work Location Home Based - Philippines

Job Type Part time

Industry Technology

Client Information

The Company is a commercial building solutions provider specializing in integrated entrance, access control, and physical security systems for businesses, educational institutions, healthcare facilities, and government organizations. The company delivers end-to-end solutions including design, installation, maintenance, and system integration to enhance building safety, security, and accessibility.

Job Description

Manage executive calendar, scheduling, and meeting coordination.

Monitor email for action items, approvals, and commitments requiring follow-up.

Attend meetings (virtual when appropriate), document action items, and assign follow-up tasks.

Track project deadlines, vendor lead times, equipment orders, and critical milestones.

Follow up with internal team members and external vendors to ensure commitments are completed on time.

Proactively remind the executive of upcoming deadlines, decisions, and outstanding items.

Prepare a concise weekly project status and risk report highlighting items that require attention.

Organize digital files, meeting notes, and project documentation.

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

Perfectly working headset and webcam

Stable internet connection of at least 25 Mbps ~ 50 Mbps

Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.