HR Generalist, Benefits & Leave

Job Title : HR Generalist, Benefits & Leave Proposed Minimum Salary : $6,301.98 monthly Job Location : Austin, Texas Job Type : Staff This position is located on-site and is not subject to telecommuting. Job Description The Texas Division of Emergency Management (TDEM) is an emergency response entity. This role performs advanced level HR management work and specializes in benefits administration with a focus on the Family & Medical Leave Act (FMLA), parental leave, Medical and Mental Health Care Leave for Certain Veterans, Americans with Disabilities Act (ADA), and agency‑granted leave coordination under TDEM and/or TAMUS Benefits. Essential Job Duties and Responsibilities Provides moderately complex benefits administration and guidance to TDEM management and agency employees on the process and completion of forms related to benefit programs, the Family & Medical Leave Act (FMLA), Medical and Mental Health Care Leave, parental leave and Americans with Disabilities Act (ADA). Provides expertise to supervisors and employees by assisting, guiding, interpreting, analyzing, developing, and proposing solutions by following procedures or applying federal laws, state laws, agency policy and protocols. Ensures administration and compliance of the Benefits Program. Performs timely and accurate administrative record‑keeping, case management and maintenance for FMLA, parental leave, Medical and Mental Health Care Leave, and ADA for TDEM. Provides notice and completes processing of new requests and recertifications of FMLA, parental leave, ADA and Medical and Mental Health Care Leave and leave programs within timelines. Performs benefit‑related presentations at New Employee Orientation (NEO), new supervisor training and as needed. Prepares and provides HR correspondence and reporting related to FMLA, Medical and Mental Health Care Leave, ADA and leave programs under authoritative guidance with federal and state laws, practices, policies and TAMUS regulations. Audits and enters leave entries for processing in Workday for FMLA, Medical and Mental Health Care Leave and other leave programs. Coordinates and processes agency‑granted leave in accordance with regulations, requirements and criteria. Handles Protected Health Information (PHI) as defined by HIPAA regulations and complies with A&M System policy, including completing HIPAA training on a reasonable timeframe after employment. Coordinates TDEM benefits‑related events. Educates and provides content marketing to staff on TAMUS and TDEM Wellness Programs. Responsible for file management and lifecycle of benefit files. Reviews and responds to the Benefits email account daily, routes items to appropriate team members, and may assist with other division email accounts as needed. Assists with off‑boarding processes and conducts exit interviews for Benefits. Creates or maintains desk aids, process flow charts, presentation slides, and other HR‑related informational resources. Contributes to division planning, developing, revising, and implementing HR policies, procedures and forms. Maintains up‑to‑date knowledge of applicable federal, state and leave laws and policies to ensure consistent and compliant leave administration. Assists in performing administrative work in support of HR programs to include posting, hiring, recruiting, selection, vetting compensation, classification, orientation, performance management and Workday processing. May assist with Workers’ Compensation (WC). May assist with personnel action form requests and justification memorandums for accuracy, route requests in Docusign and process personnel changes in Workday. May assist HR staff members with special projects or assignments to include the TDEM Academy, Student Worker Program, Fellows Program and Unpaid Internship Programs. May cross‑train on specialized HR functions in an assigned area, such as benefits, employee relations, investigations, onboarding, performance evaluation/management, organization development, recruitment and workers’ compensation. Performs other related duties as assigned. Face‑to‑face and person‑to‑person interactions are required. Maintains regular course of attendance during authorized work schedule and may work extended hours when needed. Ability to travel up to 10%. Minimum Qualifications Education: A Bachelor’s degree in an applicable field or equivalent combination of applicable education and experience. Experience: Two (2) years of applicable HR experience. Preferred Qualifications Bachelor’s degree in Human Resources. Experience working for a state agency or institution of higher education. HR experience, HR college coursework or an HR certification. Thirty (30) semester hours is equivalent to one (1) year of experience may substitute for the education requirement. A completed advanced degree in a relevant field may also be substituted in lieu of work experience. Knowledge, Skills and Abilities Working knowledge of HR management principles, HR core processes, FMLA, Parental Leave, ADA, Workers’ Compensation (WC) and other federal or state employment‑related entitlements. Knowledge of COBRA and HIPPA provisions. Knowledge of TAMUS Wellness Programs. Knowledge of leave accounting and Leave without Pay (LWOP) processes. Ability to apply Federal, State laws and agency guidance to formal processes. Ability to coordinate with internal and external stakeholders, including TDEM staff, TAMUS representatives and vendors. Ability to timely and accurately administer timelines. Ability to pay attention to detail. Skills in oral and written communication including active listening. Proficiency in using a computer, Microsoft Suite and HR related applications. Skill in multi‑tasking, prioritizing and organization. Ability to create PowerPoint presentations and informative web content focused on HR topics. Ability to handle competing timelines. Ability to execute critical thinking when analyzing situations. Ability to maintain confidential and sensitive information. Ability to communicate with tact and diplomacy. Registration, Certification or Licensure Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within twelve (12) months of employment and any other training as determined. All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr