Office Manager / Creative Admin

Office Manager

Job Locations US-CA-Santa Rosa ID 2026-19697

Overview

Element Santa Rosa has an opportunity for an Office Manager to efficiently carry out the administration activities in a busy pharmaceutical testing and chemistry services laboratory while coordinating with corporate offices and ensuring adherence to company administration policies. In this role, you will support a site that provides integrated synthetic chemistry, analytical services, drug discovery and development support, and cGMP manufacturing services for pharmaceutical clients.

In this role you will carry out managerial responsibilities in accordance with the organization's policies and applicable laws. Your departmental responsibilities will include being the main receptionist for the laboratory, receiving incoming phone calls and email transactions while serving as a key administrative resource for employees, clients, visitors, and business partners.

Pay Range: $32-$38hr DOE

Responsibilities

Handle all purchasing for the locatio
• Manage inventory of administrative supplie
• Answer incoming phone calls and emails
• Register visitors and support a professional client experience for pharmaceutical and life sciences partners visiting the Santa Rosa laborator
• Support the regional finance team with inquiries for receivables and payables. This will require direct customer interfacing, as well as working internally to gather information
• Assist with special event planning and recognition awards/cards
• Invoice orders
• Manage customer data maintenance
• Provide administrative support to a laboratory environment supporting drug discovery, analytical services, chemical synthesis, and cGMP manufacturing programs
• Other administrative support
• Coordination of inter laboratory transactions across Element's network of laboratories and scientific service locations

Skills / Qualifications

• 3 to 5 years experience in a relevant role
• Good command of English Language
• Experience with reporting
• Prior track record conducting training
• HS Diploma or equivalent
• Experience supporting a professional services, laboratory, pharmaceutical, life sciences, or scientific environment preferred
• Strong organizational skills with the ability to manage multiple administrative priorities in a fast-paced client-focused setting

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Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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