Executive Assistant

Blue Origin Executive Assistant

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

We are looking for someone to apply their expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!

As part of a small, passionate, and accomplished team of experts, you will support the development of spaceflight vehicles. In this role, you will play a crucial part in supporting two executive leaders within our Talent Acquisition and Talent, Culture, and Total Rewards functions. We are seeking a proactive, service-oriented individual with excellent administrative and organizational skills who can thrive in a fast-paced environment. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention toward safe and repeatable spaceflight.

Responsibilities Include But Are Not Limited To:

• Executive Support: Partner closely with senior management to ensure they remain well-informed of upcoming commitments and responsibilities, through proactive communication and appropriate follow-up. Exercise sound judgment while balancing multiple priorities, anticipate scheduling conflicts and resolve issues independently with minimal direction.
• Calendar: Oversee complex executive calendars with high-volume, ever-evolving scheduling demands. Plan, coordinate, and ensure adherence to appointments while servicing as a strategic gatekeeper. Looking around corners and proactively suggesting meetings, and looking 2-3 months ahead to stay ahead of emerging conflicts. Work with other executive EAs to facilitate executive meetings considering all necessary logistics, creating mutually beneficial outcomes of all stakeholders.
• Travel: Arrange complex and detailed domestic and international travel plans, including detailed itineraries and agendas while compiling necessary documentation for travel-related meetings. Process expense reports in a timely manner, ensuring compliance with company policies while balancing quality and cost effectiveness to meet leadership expectations.
• Communications: Draft and prepare professional documents and correspondence, including confidential materials, while maintaining appropriate discretion. Respond to emails and inquiries on behalf of the executive management, adapting communication style and tone to match the executive's voice and the appropriate level of formality for each audience.
• Organization & Task Management: Execute and prioritize multiple tasks seamlessly with exceptional attention to detail while managing competing priorities in a fast-paced environment. Handle matters proactively and expeditiously, ensuring follow-through to successful completion under tight deadline pressures. Leverage advanced software tools and organizational systems to optimize workflow efficiency.
• Personnel Relations: Leverage strong interpersonal skills to build and maintain positive relationships with internal stakeholders, including employees at all levels, department heads, and cross functional teams to facilitate effective communication and collaboration.
• Problem Solving: Apply problem-solving strategies by diving into the root cause of issues to identify underlying challenges and develop comprehensive solutions. Execute decisive action plans with meticulous attention to detail and deliver consistently flawless results.
• Project Management: Lead independent projects from initiation through completion by working backwards from stakeholder needs and collaborating cross functionally to deliver results. Manage a variety of activities while maintaining strict confidentiality and discretion. Support organization initiatives, special assignments, and other ad hoc projects as business needs arise often under tight timelines.
• Event Planning: Plan and execute internal corporate events and meetings, including team offsites, town halls, and departmental gatherings; coordinate all logistics from venue selection and catering to audiovisual requirements, transportation, and employee communications while managing budgets effectively.
• Flexible Working: Provide flexible support with variable schedule requirements, including 25% travel to support executive activities and extended availability to accommodate leader's location and time zone.

Minimum Qualifications:

• Highschool diploma or equivalent
• 5+ years of experience supporting senior-level executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Has experience supporting multiple executives simultaneously
• Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery.
• Demonstrated expertise in administrative support skills, organizational skills, timeliness and proactive actioning, and problem-solving skills
• Proven ability to handle confidential information with discretion
• Demonstrated proficiency leveraging AI tools (e.g., ChatGPT, Copilot, Claude) to automate workflows, reduce manual effort, by streamline reporting, communication, and day-to-day operations.

Preferred Qualifications:

• Bachelor's degree or additional relevant training/certifications
• Administrative experience supporting executives in a corporate and manufacturing environment
• Proficient in macOS, with hands-on experience using Mac hardware and software in a professional environment
• Visio and Acrobat

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Background Check

• Required for all positions: Blue's Standard Background Check
• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits

• Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on "Know Your Rights," please see here.

Affirmative Action and Disability Accommodation

Applicants wishing