Administrative Officer

Summary

This position is located in the Office of Pathology & Laboratory Medicine Service Line (PLMS) and serves as an advisor, analyst and planner for the delivery of administrative and clinical laboratory processes, operational workflows and staffing aspects of the department and exercises ultimate responsibility for the design, development, implementation, evaluation, and recommendations for ongoing operations within the PLMS.

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Duties

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• Frequently meets with Service Line Executive, Business Manager and Laboratory Manager advising them on issues that affect the delivery health care in the PLMS
• Analyze problems that are unique to the VA System with its broad program missions, complex administrative management problems, rapid and fluctuation in various programs priorities and requirements
• Contributes to top management policy and decision making processes of significant importance to the operation of various sections PLMS
• Leads in administering programs, concerning such matters as equal employment opportunity, merit promotion, labor management relations, and position management
• Establishes HR, Equipment and Space Policy for the unique and/or complex organization
• Certification of all time and attendance for the service and the administration of the fee basis staff, residents, and professional clinical and administrative staff
• Submission of procurement packages to contracting through eCMS
• Administration of PLMS Service's travel and outside activities for remuneration by both full-time and part-time physicians, ensuring that regulations and procedures are followed.
• Preparation and processing of Professional Standards Board actions, proficiency ratings, promotions, and personnel actions
• Compliance with legal requirements in regard to licensure, credentialing and privileging, and hiring non-citizen physicians
• Initiating and responding to administrative correspondence, including Patients, Staff, and Congressional correspondence
• Development and implementation of policies established by the Service Line Executive, Business Manger and/or Laboratory Manager

Work Schedule: Monday-Friday, 7:30am - 4:00pm or 8:00am-4:30pm (subject to change based on facility needs)

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD04199-0

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• The work is generally sedentary to include working and sitting at a desk and computer terminal. There will be physical demands such as walking, stooping, bending, standing, sitting, tilting, reaching, etc. and some lightly physical effort that may be required. This involves walking to an extent to meet the demands required by personal contacts and attendance at meetings. There is carrying of medium to light loads such as office supplies, folders, computer equipment, records and files, medical records, medical equipment, etc.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/27/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Gather and analyze data, make interpretations and present data in graphs, slides and other formats to audiences of diverse backgrounds
2. Providing time-keeping support by monitoring time and attendance practices and utilizing VATAS system
3. Experience utilizing Government Credit and Purchase Cards
4. Experience analyzing management techniques, processes and styles for improving organizational effectiveness and performance improvement techniques
5. Experience performing Employee and Labor Relations and Equal Employment Opportunity related tasks

OR,

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation

OR,

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

This job opportunity announcement may be used to fill additional vacancies.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.