Office Specialist

Office Specialist

The Office Specialist will coordinate the administrative activities for divisions within the Department of Pediatrics. Responsibilities include fiscal management of accounts and providing all administrative and operational support for multiple divisions.

Responsibilities include, but are not limited to: General Office Duties, Time Keeping, Events, Administrative Support, Correspondence, Administrative Duties, Meetings, Calendars, Budgetary Support, Travel, Purchasing, and Other Duties.

Required Qualifications: Associate's degree from an accredited college or university in a related field. OR High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications: Previous office administration experience and experience in an academic medical center and/or healthcare environment.

Knowledge, Skills, & Abilities: Ability to maintain confidentiality, Basic accounting knowledge, Excellent interpersonal, written and verbal communication skills, Proficient in Microsoft Office and other computer software/databases, Detail-oriented with strong organizational, prioritization and multi-tasking skills, Ability to tolerate and prioritize multiple demands; exercise sound judgment; make responsible decisions and work independently with minimal supervision.

Shift: Monday - Friday 8:00 a.m. - 4:30 p.m. Pay Grade: B3 Salary $16.54/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 8/26/26 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment: All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgement and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information: This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. " Augusta University is a patient-and-family-centered care institution, where employees partner everyday with patients and families for success". Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.