Administrative Assistant (Office of Student Involvement)

Welcome to Career Opportunities at Lindenwood University.PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “ Quick Apply ” page by simply clicking “ Next ” at the bottom of the page. When you arrive at the “ Experience ” page, you may upload all desired documents using the upload box labeled “ Resume/CV. ” This is the appropriate box to upload all documents.Benefits of Being a Lindenwood Employee:Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).Tuition discounts for doctoral programs (employee only).Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.Professional development opportunities through the Lindenwood Learning Academy .JOB TITLE SUMMARYJob Title: Administrative Assistant (Office of Student Involvement)Division: Academic AffairsEvaluation Group: StaffFLSA Status: Non- ExemptReports To: Director, Student InvolvementPositions Supervised: N/AThe Administrative Assistant provides administrative support for the Office of Student Involvement, with a primary focus on student organization purchasing processes, departmental financial transactions, and student event submission workflows. This position serves as a key resource for students and campus partners by coordinating operational processes, maintaining records, providing customer service, and supporting the successful execution of student engagement initiatives and campus events.Job SummaryThe administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff.Essential Job Functions and Performance IndicatorsThe intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Job Responsibilities and ExecutionProduces and formats documents, including composition, editing, proofreading and aggregation of dataSchedules and organizes complex activities such as meetings, travel, conferences and departmental activitiesOrganizes and prioritizes large volumes of information and callsMaintains appropriate supply inventory for the officeCompiles information and organizes it into relevant reportsCollects, organizes and composes correspondence for department staffMaintains filing systems and utilizes basic word processing, database and spreadsheet skillsHandles confidential and non-routine information and explains policies when necessaryAssists with and coordinates professional meetingsParticipates in department meetings as requestedService ExcellenceSupports the mission of the university and serves as an ambassador of the Q2 culture of service excellenceModels, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamworkCommunication, Teamwork and CollaborationAnswers phones, responds to email, forwards messages and confirms appointmentsActs as a liaison with other departments and outside agencies, including high-level staffWorks independently and within a team on special nonrecurring and ongoing projectsJob may require other duties as assigned.Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.Bachelor’s degreePrior relevant work experience preferredKnowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.Demonstrated ability to work effectively with individuals from diverse communities and culturesExcellent written and verbal communication skillsExcellent customer service skillsHighly organized, motivated and able to work on multiple tasks simultaneouslyStrong professional integrityAbility to problem solve, use good judgment, think critically, and communicate effectivelyBasic research skillsAbility to learn and apply institutional policies and proceduresWork Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.General office settingPhysical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Ability to work effectively at a computer for up to eight hours dailyAbility to sit for extended periods of timeRegular attendance is a necessary and essential functionEqual Opportunity EmployerLindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment. #J-18808-Ljbffr Lindenwood