Finance Clerk

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Town of Capitol Heights, Maryland
Part-Time | On-Site

The Town of Capitol Heights is seeking a detail-oriented and dependable Finance Clerk to support the Town’s financial operations. This position is responsible for processing invoices, maintaining accurate financial data, and supporting accounts payable activities. The ideal candidate is organized, analytical, and comfortable working with financial systems, data entry, and Excel in a fast-paced municipal environment.

Position Overview

The Finance Clerk is responsible for accurately processing documentation related to invoice payments and auditing payment requests to ensure proper coding, approvals, timeliness, and accuracy. This role requires a solid understanding of accounts payable functions, general ledger concepts, and financial data quality.

Key Responsibilities

Accounts Payable & Financial Processing

• Create and process payment invoices in the Town’s financial system.
• Enter invoices accurately, ensuring correct vendor information and proper documentation.
• Audit payment requests for appropriate coding, approvals, accuracy, and completeness.
• Process check runs and support electronic payment methods.
• Create and transmit electronic payment and banking files as required.
• Audit vendor statements and follow up on unpaid or outstanding invoices.
• Assist with routine monthly journal entries and voided check processing.

Data Management & Quality

• Maintain accurate master data and ensure data integrity across financial records.
• Perform high-volume data entry with strong attention to detail and accuracy.
• Review supporting documentation for validity and completeness.
• Maintain confidentiality and security of financial documents and assets.

Vendor & Internal Support

• Respond to inquiries from vendors and internal staff regarding payments.
• Communicate budget shortfalls or discrepancies to appropriate staff.
• Promote and maintain vendor records for electronic payment methods.
• Troubleshoot payment or electronic file transmission issues as needed.

Administrative & Team Support

• Support coworkers during absences and assist with reimbursements.
• Perform other related duties as assigned.

Must-Have Qualifications

• Experience with data entry, master data management, and data quality control .
• Strong attention to detail and accuracy.
• Working knowledge of Microsoft Excel and Outlook.
• Ability to answer data-related questions accurately and efficiently.
• Strong organizational skills and common-sense problem-solving.
• Team-oriented with a positive, professional attitude.

Preferred Qualifications

• Analytical skills and ability to review and interpret financial data.
• Experience with Accounts Payable processes.
• Familiarity with QuickBooks.
• Experience handling vendor payments, checks, and electronic transactions.

Education & Experience

• Minimum 2–3 years of experience in accounting, accounts payable, or financial services.
• Experience with general ledger concepts and financial documentation preferred.

Essential Skills

• Strong attention to detail and accuracy in financial processing.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication skills for interacting with vendors and Town staff.
• Ability to multitask, prioritize work, and meet deadlines.

Work Environment

• On-site position
• Office-based environment
• Schedule and hours determined by departmental needs
• The Town of Capitol Heights values diversity, teamwork, and service to the community

Equal Opportunity Employer

The Town of Capitol Heights is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace.