Part-time Temporary Office Admin Assistant

Job Description

Job Description

Sinatra and Co. is pleased to announce a Part-Time Temporary Office Admin Assistant opportunity available for hire. At Sinatra we operate with the mindset of One Team, One Direction . When joining the team, you will be responsible for upholding this value as well as striving for professional growth and development. 

About Sinatra and Co .

Founded in 2010, Sinatra and Co. serves our communities through our unique value-add real estate investment approach which includes historical/tax-credit development projects as well as workforce housing acquisition and operation. As a family-owned, vertically integrated real estate firm, Sinatra and Co. manages and owns over $500M in assets comprised of more than 5,000 apartment units. Our unique concept allows for collaboration on all fronts of the real estate industry spanning from investment opportunities to management of onsite operations

We also take pride in heavily investing in our people – the driving force behind our operations. Our company culture focuses on striving for greatness and growing every team member in our family-oriented vision for success. As part of the Sinatra and Co. team, you will be a part of a team committed to excellence both inside the office and out on our properties. 

About the Position

Duties:

• Works initial lead inquiries and elevates qualified leads to Leasing Professional Team
• Collaborates with Property Management Team to assist in all aspects of leasing apartments and other property management related duties
• Handles front desk responsibilities
• Answers phone calls and takes the appropriate steps based on the nature of the call
• Operates as an extension of the Property Management Team to complete miscellaneous tasks, projects, or action items as assigned
• Responsible for lead management within the queue and maintain an average follow-up time of one business day
• Maintains working knowledge of unit availability and ensures accuracy
• Monitors occupancy for units and other rentable items to meet or exceed budget expectations
• Identifies areas for opportunity such as creating mini models, highlighting stale vacancies, and communicating occupancy improvement ideas to the Property Management Team.
• Visits the asset(s) regularly to ensure excellent curb appeal, removes trash and debris as discovered along path
• Assists in walking every unit prior to showing, providing keys for move-in, or other applicable situations
• Opens and closes the office daily to include but not limited to refreshing bathroom/kitchen areas, clearing loose paperwork or files, organizing furniture, emptying trash receptacles, sweeping, mopping, cleaning surfaces with disinfected, and any other tasks that would contribute to a clean and orderly environment
• Maintains 100% completion in any additional training assigned through the LMS platform
• Locates opportunities for review requests following positive interactions with residents or prospects
• Assists in marketing efforts such as outreach marketing, event planning, retaining a current market survey, and networking within the community.
• Monitors marketing collateral and communicates needs with marketing department
• Maintains working knowledge of Fair Housing laws, rules, and regulations concerning apartment leasing and management
• Assists in resident retention efforts and other resident needs as applicable
• Has ability to work a flexible schedule to include nights and weekends, as well as flexible office locations based on company needs
• Completes any additional tasks assigned by Property Manager or other member of upper management.

*This list is designed to be a brief description of typical job roles but does not encompass all requirements of the role that may arise from day to day. To excel in this role, a team player mentality will be required. 

About the Applicant

• Remains professional and positive when interacting with prospects, residents, and other team members
• Enjoys being a team player and operates in the best interest of the organization
• Is proactive and thinks outside of the box for leasing initiatives, resident events, and other workplace needs
• Posses excellent telephone, written, and verbal communication skills.
• Competent computer skills.
• Yardi experience is preferred.
• Must possess a valid driver’s license and reliable transportation.

Sinatra and Company is an equal opportunity employer. Selection of candidate will be based solely on merit and will be without discrimination based on age, sex, sexual orientation, race, religion, national origin, marital status, or disability