Non-Clinical - Administrative - Administrative Coordinator

Job Title

Onsite position. FMLA, but the position may go permanent. Potential opportunity for travel. 3 days per week determined by the contractor. May expand to 40 hours per week after two months

Responsibilities

Prepares documents and manages data using NM software applications including Microsoft Office. Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller's need. Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate. Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials. Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information. Authors responses on behalf of Director or department. Performs other duties as assigned. Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project. Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department. Provides support to Division Vice President as needed. Transcribes meeting content for designated meetings. Conducts internet research and identifies relevant topics based upon assignment.

Qualifications

Required: Associates Degree or equivalent relevant (administrative) experience 3-5 years of experience in a business office with a strong emphasis on database management and customer service. Knowledge of Microsoft Office, PowerPoint and Excel. Ability to organize and think independently. Excellent interpersonal skills. Preferred: B.A. degree or business equivalent and 5 years business experience

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.