Payroll Specialist

Payroll Specialist

Kelly is seeking a Payroll Specialist to work with our client, a successful Eagan-based organization in the construction industry, on a temp-to-hire basis. This is an excellent opportunity to join a great team and a company with a strong 35-year history!

The Payroll Specialist will:

• Report to the CFO
• Utilize the payroll system to prepare and process accurate, timely payroll
• Verify employee timecards for accuracy
• Accurately follow all collective bargaining agreements, Hawaii Chapter 104 requirements, and all applicable federal, state, and local wage and hour laws
• Update system with new hires and ensure pay classifications and related information are accurate and up to date
• Coordinate with Human Resource to ensure accurate and appropriate utilization of paid time off
• Coordinate with Human Resource to accurately process employee deductions
• Submit payment to the bank to ensure accurate and timely payment to employees
• Maintain employee direct deposit information within the accounting system and bank
• File and remit payroll tax deposits to all applicable state and federal agencies
• Set up, prepare, and process child support orders and wage garnishments
• Be responsible for various journal entries, account reconciliations, and reporting tasks
• Prepare and process Certified Payroll Reports
• Prepare and submit monthly, quarterly, and annual payroll reports
• Ensure accurate preparation and timely distribution of employees' W2 forms
• Prepare monthly union reconciliation and Union Reports
• Ensure union renewal is processed timely and accurately
• Monitor and maintain the Department of Labor & Industrial Relations Wage Rate Schedule throughout the year, and update any changes needed in the payroll system
• Manage all Union, Prevailing Wage, and Certified Payroll audits
• Research payroll tax notices and resolve discrepancies
• Answers employees' and managements' questions regarding payroll
• Coordinate with the payroll system vendor and CFO to maintain the infrastructure of the payroll system
• Maintain up-to-date knowledge of payroll system features and enhancements

Qualifications:

• 3+ years of direct payroll experience, preferably in a construction, unionized environment
• Experience in a multi-location company
• Extremely detail orientated with a commitment to produce accurate information
• Significant knowledge of payroll administration, including state and federal regulations
• Knowledge of union and prevailing wage rules and reporting
• Strong ethical values and the ability to maintain strict confidentiality
• Excellent communication skills: both speaking and writing to compose clear explanations and messages
• Ability to analyze data and solve problems using independent judgement
• Ability to multi-task and meet constantly changing deadlines
• Excellent customer service skills
• Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint

This is an urgent need! If qualified and interested, please apply to this posting ASAP or directly send your resume to View email address on click.appcast.io.