Front Desk Receptionist/Administrative Assistant

Job Description

Job Description

We are seeking a warm, professional, organized, and compassionate

Front Desk Receptionist / Administrative Assistant

to serve as the welcoming first point of contact for our school community.

Essential Responsibilities Front Desk & Reception Greet students, parents/guardians, staff, and visitors in a friendly and professional manner. Answer and direct incoming telephone calls, emails, and general inquiries. Maintain a welcoming, organized, and secure reception area. Monitor and manage visitor sign-in/sign-out procedures in accordance with school safety policies. Assist with student arrival and dismissal procedures as needed. Respond appropriately and calmly to unexpected situations or changes in the school environment. Communicate with families and staff while maintaining professionalism and confidentiality. Administrative Support Provide day-to-day administrative assistance to school leadership and office staff. Maintain student and school records, forms, files, and documentation. Assist with scheduling appointments, meetings, conferences, and school activities. Prepare correspondence, forms, reports, notices, and other administrative materials. Enter and maintain information accurately in school databases and administrative systems. Assist with attendance records, student documentation, and daily office procedures. Organize and distribute incoming and outgoing mail, packages, and school communications. Order and maintain office supplies and assist with inventory management. Support school events, meetings, and special programs as needed.

Communication & Confidentiality Serve as a professional liaison between the main office, families, staff, and outside visitors. Handle sensitive student, family, and employee information with strict confidentiality. Follow all school policies regarding privacy, safety, mandated reporting, and appropriate communication. Maintain professional boundaries with students, families, and staff.