Facilities Coordinator

Job Description

Our Client a well known Investment Bank is seeking a Facilities Coordinator in their New York, New York Location!

Key Responsibilities:

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• Monitor and coordinate facility operations across multiple sites.
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• Serve as a central communication point for facility-related issues and escalations.
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• Answer incoming calls and assess situations to determine appropriate response actions.
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• Dispatch and coordinate technicians, vendors, and facility responders as needed.
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• Support preventive maintenance scheduling and maintenance planning activities.
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• Track building operations issues and ensure timely resolution.
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• Respond to after-hours, weekend, and emergency facility situations.
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• Coordinate responses to building-related incidents such as:
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• HVAC and temperature complaints
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• Power outages and electrical disruptions
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• Building systems alarms
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• Maintenance emergencies
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• Maintain accurate documentation and operational records.
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• Partner with internal stakeholders to ensure service levels and response times are met.
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Must-Haves:

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• 5+ years of facilities, building operations, or facilities coordination experience.
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• Experience working in a 24/7 operations, command center, dispatch, facilities, or critical response environment.
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• Experience coordinating maintenance activities, facility work orders, or building operations support.
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• Proven ability to manage multiple priorities and urgent issues simultaneously.
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• Bachelor's degree in Mechanical Engineering, Electrical Engineering or equivalent
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• Strong sense of urgency and responsiveness.
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• Excellent verbal and written communication skills.
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• Strong interpersonal and customer service skills.
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• Ability to effectively coordinate multiple stakeholders and response teams.
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• Nice-to-Have Qualifications: AutoCAD experience.
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• Advanced Microsoft Excel skills.
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