Administrative Assistant

Job Description

Job Description

Our company is a fast-growing, privately owned refrigeration equipment manufacturer. We are seeking a professional and friendly Administrative Assistant to join our team. As our organization's first point of contact, they will play a vital role in creating a positive impression for all visitors and callers. The ideal candidate will be proficient in computer skills, possess professional phone etiquette, and work independently. Additionally, they will be flexible and willing to assist office management in various tasks as needed.

• Work schedule is 8:00 am to 5:00 pm, and lunch break is 12:00 pm to 1:00
• Must be available to work overtime and occasional Saturdays, as required.
• Must wear Steel-toed shoes, safety glasses, and hearing protection while on the plant floor. The company provides safety glasses and hearing protection.

Responsibilities

• Perform general office duties, including but not limited to answering phones, responding to emails, and managing assigned tasks.
• Responsible for receiving packets from production, scanning to the Google Drive, and running daily reports.
• Prepare weekly safety test packets for production, grade completed tests, input data into spreadsheets, and scan into Google Drive.
• Welcome visitors and guests in a friendly, professional manner, check in guests, and notify appropriate staff of their arrival.
• Receive, sort, and notify recipients of packages delivered from courier services.
• Must be able to lift up to 30 lbs.
• Regular, physical attendance on-site according to the agreed-upon shift schedule.
• Adhere to company attendance policies and notify the supervisor of any planned or unplanned absences.
• Additional job duties as required.

Requirements

• High school diploma or equivalent.
• 3+ years of experience performing similar tasks in an office setting is required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.