Litigation Secretary (Irvine)

Litigation Secretary Civil Litigation (Onsite | Irvine, CA)

Compensation: $85K - $105K, commensurate with experience Location: Irvine, CA Onsite Policy: Fully onsite

We are partnering with a respected law firm to identify an experienced Litigation Secretary to support a busy three-attorney desk within a civil litigation practice. This position requires strong knowledge of California court procedures, meticulous attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to three civil litigation attorneys
• Prepare, format, proofread, and finalize legal documents, including pleadings, motions, discovery, and correspondence
• Electronically file documents in California state and federal courts
• Maintain and manage litigation calendars, deadlines, court dates, and filings
• Coordinate depositions, hearings, mediations, and trial logistics
• Organize and maintain electronic and physical case files
• Communicate professionally with clients, court personnel, opposing counsel, and vendors
• Assist with trial preparation, including binders, exhibits, and witness materials
• Process incoming and outgoing mail, including service of documents

Qualifications

• Minimum of 5 years of litigation secretary experience, preferably in civil litigation
• Strong knowledge of California court rules, procedures, and deadlines required
• Demonstrated experience with state and federal e-filing
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with legal document management and calendaring systems
• Excellent written and verbal communication skills
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Ability to work independently and collaboratively within a team environment
• Familiarity with trial preparation and courtroom procedures
• Notary Public is a plus

Work Environment

• Fully onsite position in Irvine, California
• Fast-paced, collaborative legal environment

Compensation & Benefits

• Competitive compensation $85,000 - $105,000, commensurate with experience
• Comprehensive benefits package, including medical, dental, vision, 401(k), and paid time off

Equal Opportunity Employer/Veterans/Disabled