Workplace and HR Coordinator (Temp) - Support Services United States

Workplace & Hr Coordinator

Do you speak fashion? We're hiring! Let's chat! Born in Australia, loved around the world.

At Cotton On, we know good style goes well beyond what's in your wardrobe. We're here to inspire, spark joy and bolster self-expression and creativity. We want our community to feel seen, heard and celebrated, and as a brand, we want to use our voice to make a positive difference in people's lives. We're playfully rebellious and always optimistic. Join our world and let's do good things together.

Benefits You Will Love

• 50% team member discount for all brands/products
• Competitive pay
• Wellness support 24/7
• Performance & peak incentives to reward & recognize our team
• Great benefits for you & your family medical, dental, vision + more
• 401(k) matching program, with a commitment to financial literacy and support
• Development opportunities that could take you anywhere
• Quarterly cog awards + real time recognition

The Role Qualifications

The workplace & hr coordinator provides day-to-day coordination and administrative support across workplace operations and hr activities, helping to create an organized, efficient, and positive experience. This role supports a broad range of workplace, hr operations, employee experience, and talent acquisition. The workplace & hr coordinator helps ensure assigned activities and processes are completed accurately, efficiently, and within agreed timelines.

Workplace operations:

• Assist with daily office checks to ensure shared spaces are clean, organized, stocked, and visitor-ready.
• Help maintain office, kitchen, event, and meeting room supplies.
• Assist with ordering and restocking supplies as directed.
• Submit and track maintenance or facilities requests.
• Help coordinate meeting room setups, seating changes, deliveries, shipping, and other workplace requests.
• Assist with parking, badges, access, and workplace logistics.
• Help prepare the office for meetings, leadership visits, events, and other onsite activities.
• Maintain workplace trackers, calendars, inventory lists, and other administrative records.
• Escalate workplace issues or requests to the workplace & hr operations coordinator.

hr operations support:

• Help prepare new hire welcome materials, workstations, equipment, and onboarding schedules. Help track completion of required hr documentation and learning activities.
• Support the organization and maintenance of hr files and administrative records.
• Assist with recurring hr administrative tasks and projects.
• Maintain confidentiality when handling employee and hr-related information.

talent acquisition support:

• Provide administrative support to the talent acquisition team as needed.
• Assist with interview scheduling and coordination.
• Prepare interview materials and meeting spaces.
• Support candidate communications and interview logistics.
• Assist with maintaining recruitment trackers and reporting.
• Coordinate onsite candidate visits and ensure a positive candidate experience.
• Support new hire pre-boarding activities in partnership with talent acquisition and hr.
• Assist with job posting administration and other recruitment-related projects as assigned.

employee experience & projects:

• Support employee engagement, wellness, recognition, and culture initiatives.
• Assist with planning and execution of office events and employee programs.
• Support cross-functional projects.
• Provide general administrative support to the people & performance and workplace teams as needed

qualifications:

• 13 years of experience in office administration, workplace coordination, hr, recruiting, customer service, or a related field preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shifting priorities.
• Strong written and verbal communication skills.
• Comfortable working with employees at all levels of an organization.
• Proactive, dependable, and willing to learn.
• Strong customer service and problem-solving mindset.
• Comfortable using microsoft office and/or google workspace.
• Ability to maintain confidentiality and handle sensitive information appropriately.

preferred qualifications:

• Knowledge of workplace safety standards and office operations.
• Experience in fast-paced or high-growth environments preferred.
• Previous experience in an office, hr, recruiting, retail, hospitality, or customer service environment.
• Experience coordinating events, schedules, or administrative processes.

core competencies:

• Organization and attention to detail
• Communication and interpersonal skills
• Problem solving and adaptability
• Collaboration and teamwork
• Customer service mindset
• Accountability and initiative
• Confidentiality and professionalism

work environment:

• Onsite office environment (minimum 3 days)
• May require occasional lifting of office supplies, event materials, or equipment.
• Flexibility to support workplace events and operational needs outside standard business hours when necessary.

physical requirements:

• Ability to move around the store throughout the shift/workday
• Ability to lift, carry, push, and pull up to 50 pounds regularly (e.g., boxes or other merchandise packages, bins, clothing racks, stools/ladders)
• Ability to regularly squat/kneel (e.g., to access under-storage bins, during visual resets)
• Ability to regularly use a ladder, step stool or raised platform safely to complete required tasks

who are we? Cotton On's purpose is to make a positive difference in people's lives. Born in Australia, Cotton On is a global fashion and lifestyle retailer with eight brands across 22 countries and 1,500 stores. Powered by 20,000 team members, who together with our customers, are making a positive impact through one life-changing foundation. Taking their Aussie lifestyle to the world and delivering good along the way, Cotton On brands offer youthful fashion and lifestyle products across women's, men's, kids, body, accessories and stationery.

We are proud of our diverse global workforce of 20,000 team members from countless nationalities, and we strongly welcome and encourage individuals of all backgrounds to apply with us. We are focused on bringing more voices, experiences and backgrounds to our workforce as we drive diverse and inclusive outcomes for our team and our customers.

If you have any individual needs in order to fully participate in the recruitment process, please contact us at View email address on click.appcast.io so we may support you in completing the job application process.

In addition, Cotton On Group will consider qualified applicants, including those with criminal histories, in a manner consistent with local "Fair Chance" ordinances.

CA: This is a part time hourly paid position with a wage range of $18.00 -$25.00 / hr