Executive Assistant

divh2Executive Assistant/h2pAt Insmed, every moment and every patient counts and so does every person who joins in. As a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases, youll be part of a community that prioritizes the human experience, celebrates curiosity, and values every persons contributions to meaningful progress./ppWere looking for an Executive Assistant on the Research team to help us expand whats possible for patients with serious diseases. Reporting to the Vice President of Research for New Jersey and New Hampshire, youll provide daily and ongoing administrative support./ppIn this role, youll have the opportunity to be responsible for managing calendars, scheduling meetings, making travel arrangements, preparing expense reports, taking notes, and summarizing meetings for the VP of Research for NJ and NH and the executive leadership team. Youll also:/pulliServe as an administrator to appropriate Team Channels and SharePoint file systems, uploading files, keeping them up to date, and keeping internal stakeholders informed/liliAs needed, supporting lab and operations managers with purchase orders, statements of work, and invoice tracking/liliResponsible for being proactive in identifying needs, gaps, and proposing administrative process and operations improvements/liliAccountable for attention to detail and timely follow-up on assigned tasks/liliResponsible for coordinating schedules and agendas for executive travel to NJ and NH Research and Development Labs/liliSupporting department projects and initiatives/liliDeveloping, formatting, proofreading, and upkeep of general Excel files, Word documents, and PowerPoint presentations/liliCoordination with Legal and Compliance on managing Expert Service Agreements and any other Regulatory Affairs contracts/liliResponsible for coordinating invites, logistics, and execution of large Research Team engagement events/liliAccountable for independently coordinating team meetings including logistics, food, travel, and other arrangements/liliServe as the primary point of contact for greeting and welcoming visitors arriving at the site, ensuring a professional and hospitable experience/liliResponsible for the management, ordering, and handling of office supplies to ensure adequate inventory at both sites/liliAnswer phones and direct all incoming calls to the appropriate party promptly, politely, and efficiently/liliServe as a welcoming point of contact for visitors arriving at the NH site and will be responsible for the management and handling of office supplies/liliCreating and maintaining general files and correspondence/li/ulpYou have a High School Diploma along with 5 years of executive assistant experience required, preferably supporting senior leaders at the VP level or above./ppYou are or you also have:/pulliProactive approach to work, striving for solutions and innovation/liliHighly motivated toward achievement and surpassing set goals/liliDesire to learn and take on challenging assignments/liliAbility to handle multiple projects simultaneously while remaining flexible to shift priorities quickly/liliExperience simultaneously supporting multiple executives, including VP-level and executive leadership team members, and ability to manage their varying needs as required/liliAbility to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism/liliAbility to exercise discretion in dealing with confidential or sensitive matters/liliMust have excellent communication skills (verbal and written), including the ability to interact professionally with internal and external stakeholders at all levels/liliExcellent calendar management skills, with demonstrated experience coordinating complex schedules across multiple executives and sites/liliHighly organized with a strong attention to detail, clarity, accuracy, and conciseness/liliHighly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and collaboration platforms such as SharePoint/liliProfessional, welcoming demeanor with experience or comfort serving as a point of contact for visitors and representing the executive team/liliExperience with office supply management, purchase orders, invoice tracking, and vendor coordination preferred/liliFamiliarity with Legal and Compliance processes, including contract management (e.g., Expert Service Agreements), is preferred/liliMust exhibit Insmeds five core values: Collaboration, Accountability, Passion, Respect, and Integrity/liliHandle other responsibilities as assigned/li/ulpNice to have (but not required):/pulliBachelors degree in Business Administration, Communications, or a related field preferred/liliExperience in the pharma or biotech industry preferred; familiarity with Research and Development environments is a plus/li/ulpThis role is based out of our Lebanon, NH office and requires full-time, in-person presence to support hands-on collaboration, access specialized equipment, and/or operational needs./ppTravel Requirements/ppMinimal travel expected/ppPay Range:/pp$39.00-50.00 Hourly/ppLife at Insmed/ppAt Insmed, youll find a culture as human as our missionintentionally designed for the people behind it. You deserve a workplace that reflects the same care you bring to your work each day, with support for how you work, how you grow, and how you show up for patients, your team, and yourself./ppHighlights of our U.S. offerings include:/pulliComprehensive medical, dental, and vision coverage and mental health support, annual wellbeing reimbursement, and access to our Employee Assistance Program (EAP)/liliGenerous paid time off policies, fertility and family-forming benefits, caregiver support, and flexible work schedules with purposeful in-person collaboration/lili401(k) plan with a competitive company match, annual equity awards, and participation in our Employee Stock Purchase Plan (ESPP), and company-paid life and disability insurance/liliCompany Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities/liliEmployee resource groups, service and recognition programs, and meaningful opportunities to connect, volunteer, and give back/li/ulpEligibility for specific programs may vary and is subject to the terms and conditions of each plan./p/div