Human Resources Operations Manager

About HireIO

HireIO is a top global talent solutions and workforce partner supporting high-tech, leading AI, robotics, infrastructure, and technology companies across the United States and globally. Our clients range from fast-growing AI startups to Fortune 500 technology companies.

We are looking for an experienced, hands-on HR Operations Manager to help scale and manage our internal HR, contractor operations, payroll, compliance, and immigration processes in our Bay Area HQ

Responsibilities

HR Operations & Employee Lifecycle

• Manage end-to-end employee and contractor onboarding/offboarding processes
• Maintain HR records, employment documentation, and internal HR systems
• Support employee relations and day-to-day HR operations
• Develop and improve HR SOPs, policies, and operational workflows

Payroll & Workforce Operations

• Coordinate payroll processes for both internal employees and external contractors
• Ensure accurate timesheet, invoicing, PTO, and compensation administration
• Partner with finance and external payroll vendors as needed
• Support multi-state employment administration and compliance

Compliance & Employment Regulations

• Ensure compliance with U.S. federal and state labor laws
• Manage I-9, E-Verify, onboarding compliance, and employment documentation
• Support contractor compliance and workforce classification processes
• Maintain HR compliance across staffing and client-facing workforce operations

Immigration & Visa Coordination

• Coordinate immigration processes including:OPT/STEM OPT， H-1B, H-1B transfer, PERM/Green Card support
• Work closely with immigration attorneys and employees on case tracking and documentation

HR Systems & Process Improvement

• Manage HRIS/payroll systems and improve operational efficiency
• Help build scalable HR operational infrastructure as the company grows
• Identify automation opportunities and process improvements

Qualifications

Must-Have

• 5+ years of HR Operations / People Operations experience
• Experience supporting contractor workforce, staffing, consulting, or outsourcing environments
• Strong understanding of U.S. employment laws and HR compliance
• Experience handling payroll operations and HR systems
• Familiarity with immigration processes including OPT and H-1B
• Strong organizational and project management skills
• High attention to detail and strong sense of ownership

Preferred

• Bilingual in English and Mandarin Chinese is a plus
• Experience in staffing agencies, consulting firms, EOR/payroll companies, or fast-growing startups
• Experience managing multi-state workforce compliance
• Familiarity with systems such as Rippling, ADP, Gusto, Deel, BambooHR, or similar
• Experience supporting international employees

What We’re Looking For

This role is ideal for someone who:

• Enjoys building operational systems and processes
• Thrives in fast-paced, high-growth environments
• Is highly responsive, organized, and detail-oriented
• Can balance compliance, operations, and people support
• Is comfortable managing multiple ongoing cases simultaneously

Compensation

• Competitive base salary + bonus
• Health benefits
• PTO
• 401K
• Career growth opportunities in a rapidly growing global company