Senior Administrative Assistant (Commercial Brokerage Coordination)

Join Us At Colliers

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This position is an onsite role based out of our Woodbridge, NJ office.

About You

You are a highly organized and client-focused professional who thrives in a fast-paced commercial real estate environment. Skilled at managing multiple priorities, coordinating transactions, and supporting marketing and business development initiatives, you bring strong attention to detail and exceptional communication skills.

You excel at building relationships, managing deadlines, and leveraging technology to keep projects and transactions moving efficiently. Known for your proactive approach and commitment to service excellence, you enjoy being a trusted partner to clients, brokerage professionals, and internal stakeholders while delivering accurate, high-quality work in a collaborative team setting.

In this role, you will

• Coordinate multiple brokerage projects, transactions, and priorities while managing deadlines and key deliverables.
• Support transaction administration and due diligence processes, including deal tracking, documentation, commission agreements, invoicing, and transaction reporting.
• Execute marketing initiatives, including e-blasts, property marketing materials, presentations, proposals, and investor database management.
• Maintain property listing platforms and brokerage technology tools, including CoStar, LoopNet, Crexi, Colliers.com, DocuSign, RCM, and other business systems.
• Manage confidentiality agreements, transaction documentation, brokerage pipelines, and critical date tracking to ensure accuracy and compliance.
• Conduct market research, compile reports, and support business development efforts through market intelligence and competitive analysis.
• Coordinate property marketing activities, including photography, videography, signage, and vendor management.
• Process team expenses, coordinate travel arrangements, and provide overall administrative support to brokerage professionals.
• Plan and execute client events, meetings, and engagement activities, managing logistics, vendors, and communications.
• Serve as a key liaison between clients, attorneys, vendors, and internal teams to ensure seamless transaction execution and client service.
• Support receivership assignments through research, reporting, lease tracking, court-related documentation, notarizations, and market data analysis.

What You'll Bring

• 3+ years of relevant experience.
• Bachelor's degree preferably in Real Estate, Business, Marketing, or similar field.
• Willing to obtain Notary Status in NJ.
• Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Pursuant to local law, Colliers is disclosing the following information: Area / Location Specific: Woodbridge, NJ. Approximate Compensation for this Role: Annual hourly range: $33.65/hr - $36.06/hr.

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Bonus: This position is eligible for an annual bonus, based on company and individual performance.

Benefits: Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact View email address on click.appcast.io for assistance.