Materials Clerk

Material Receiving Clerk

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company is looking for a Material Receiving Clerk supports the Materials Management Group by verifying, receiving, and documenting incoming project material, resolving delivery discrepancies, and keeping accurate electronic records. This is an administrative, office-based role focused on data accuracy, documentation, and follow through.

The clerk is the office control point between what the field physically receives and what the company has ordered and been billed for. Accurate receipts keep the Materials Management record of what has been Ordered, Required, Received, Issued, On Hand, and Needed to Complete (O.R.R.I.O.N.) correct for every active project.

Key Responsibilities

• Receiving and Verification
• Review material receipt inspections provided by personnel on site.
• Verify paperwork. Cross reference incoming deliveries against purchase orders, packing slips, and invoices.
• Receive items in the ERP software (JDE, Clear Spider, and Procore) accurately and within the timeframe set by the Materials Manager.
• Discrepancy Resolution
• Resolve discrepancies. Communicate with suppliers, carriers, and purchasing teams regarding damaged goods or short shipments, and follow each one to resolution.
• Tracking and Reporting
• Track outstanding purchase orders and open material commitments.
• Maintain organized electronic records and documentation, such as material receiving logs and expediting reports.
• Support Materials Management with reporting and administrative tasks.
• Project Closeout
• Identify and reconcile transactions and inventory variances at project closeout.

Qualifications

• High school diploma or equivalent. An associate degree or coursework in supply chain, logistics, or business is preferred.
• Two or more years of experience in receiving, purchasing, accounts payable, warehouse administration, or construction materials support.
• Working knowledge of purchase orders, packing slips, invoices, and three way matching.
• Experience with an ERP or project system. JDE, Clear Spider, or Procore preferred.
• Proficiency in Microsoft Excel and Outlook, including filters, lookups, and basic reporting.
• Experience in utility, substation, or transmission construction is a plus.

Knowledge, Skills and Abilities

• High attention to detail and data accuracy, with the discipline to follow an open item until it is closed.
• Clear written and verbal communication with suppliers, carriers, field personnel, and purchasing teams.
• Ability to manage many open items across more than one project and set priorities.
• Ability to read and compare purchase orders, shipping documents, and receipt inspections.
• Professional judgment when escalating shortages, damage, and billing disputes.

Working Conditions

Office based, with a primary computer workstation. Work is generally not performed in laydown yards or substations.

Regular contact with field personnel by phone, email, and Teams. Some after hours availability may be needed around deliveries.

Occasional site visits may be needed for orientation or closeout. Any site visit requires site specific safety training and required PPE.

Performance Measures The Materials Manager will set the targets for each project. Typical measures include:

• Receipts entered within the required number of business days of delivery.
• Percentage of deliveries matched to a PO, packing slip, and invoice without correction.
• Open discrepancies tracked and aged, with a resolution date on each.
• Receiving logs and expediting reports current at each reporting date.
• Variances identified and reconciled at project closeout.

Compensation Range

The anticipated compensation for this position is USD $24.04/Yr. - USD $38.46/Yr. depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.