Accounts Payable Specialist

• Process vendor invoices, including purchase order matching, coding, approvals, and entry into the accounting system
• Process and reconcile prepaid vendor payments
• Reconcile vendor statements and resolve discrepancies promptly
• Reconcile credit card transactions and ensure expenses are allocated accurately
• Work with the team to prepare and process payment runs, including ACH and check payments, in accordance with company policies
• Maintain accurate and organized records of invoices, payments, and correspondence
• Collaborate with internal teams to obtain invoice approvals and ensure proper expense allocation
• Work in the AP inbox and respond to vendor inquiries in a timely and professional manner
• Assist with month-end and year-end closing activities by preparing AP-related reports and accruals

• Assist with processing payroll accurately and on schedule
• Review employee timecards for completeness and accuracy and follow up on missing or incorrect information
• Verify payroll changes, including new hires, terminations, compensation updates, deductions, reimbursements, bonuses, and other adjustments
• Maintain accurate payroll records and protect confidential employee and compensation information
• Assist with payroll reporting, audits, quarter-end activities, and year-end processes, including W-2 preparation and reconciliation
• Support compliance with applicable federal, state, and local payroll requirements and company policies
• Respond to employee payroll questions in a timely and professional manner

• 3-5 years of experience in AP or a similar role
• Strong understanding of AP processes, including invoice processing, payment reconciliations, and credit card expense management
• Proficiency in NetSuite (or similar ERP system), Ramp, and Excel
• Detail-oriented with strong organizational and research skills
• Strong communication skills with the ability to interact effectively with vendors and internal teams
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and as an effective part of the team
• Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer

Compensation details: 18-20 Hourly Wage

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