Specialist, Transaction Svcs

Job Description Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures. Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials, including flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys. Review marketing material specifications and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client‑specific property data to incorporate into customized property information packages. Prepare and maintain accurate documents, including Request for Information (RFI’s), Letter of Intent (LOI’s), and Request for Proposal (RFP’s). Update and maintain various information databases, including client and prospect databases. Respond to outside broker requests. Coordinate mass marketing mailings. Create, maintain, and/or purge files and records, including real estate transaction files. Provide informational assistance to clients, including greeting clients, directing telephone traffic, and scheduling appointments and tours. Coordinate complex on/offsite meetings and conferences, as well as travel arrangements. Prepare, update, collate, and package reports as instructed by team. Perform administrative functions and prepare communication as required. Prepare expense reports as required. May perform other duties as assigned. Qualifications High School diploma or General Education Degree (GED) required, and 2 years work‑related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design preferred. Minimum 2 years related work experience, including Real Estate Brokerage or Sales and Marketing. Advanced Microsoft Office Suite, PowerPoint, Excel, and Internet research skills. Demonstrates administrative support skills including appointment scheduling, and ability to compose, proof, and edit correspondence and reports. Organizational, communication (written, oral, telephone), customer service, and strong attention to detail are essential in this position. Problem solving, decision‑making, and analytical skills required. Ability to prioritize, manage multiple tasks, and meet stringent deadlines. Real Estate License a plus. Working Conditions Normal working conditions with the absence of disagreeable elements. Note The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Equal Opportunity Employer Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. #J-18808-Ljbffr Newmark