Legal Executive Assistant

s n Exective ssistnt t VieoLbs, yo will be pivotl tem member responsible for spporting or exective tem in mnging their y-to-y ctivities while ensring the highest level of iscretion n confientility. Yo will nticipte the nees of yor tem n help them sty focse on their priorities by resolving opertionl n ministrtive isses before they rise. This role lso incles light prlegl-type work in spport of or IP n licensing bsiness, so cnites comfortble ron legl ocments n processes will thrive here. If yo re proctive, orgnize, n highly motivte professionl, we invite yo to join or tem.

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Job Title: Legl Exective ssistnt


Loction: SF By re (Hybri)


Reports to: Chief Operting Officer


Comp: OE $12-$155k per yer + bons eligible


Mst be leglly thorize to work for ny S employer withot sponsorship.


THE COMPNY


VieoLbs is professionl intellectl property services compny with its heqrters in Sn Frncisco By n presence in Erope n si. We serve or clients globlly with trste exective, bsiness, technicl, legl, n licensing expertise. We serve the technology instry throgh focse ptent ggregtion, licensing progrms, n conslting n expert services.


VieoLbs' vision is to optimize the globl high-tech intellectl property environment to be efficient, respecte, n blnce. This will llow technology compnies to hve preictble, low-cost esign freeom n will provie fir n jst compenstion to innovtors who crete impctfl ptente inventions. VieoLbs is well fne, hs core tem of highly experience bsiness, intellectl property, n legl experts, n is rpily growing cross ll spects of its bsiness. More informtion is vilble t


s n Exective ssistnt t VieoLbs, yo will be pivotl tem member responsible for spporting or exective tem in mnging their y-to-y ctivities while ensring the highest level of iscretion n confientility. Yo will nticipte the nees of yor tem n help them sty focse on their priorities by resolving opertionl n ministrtive isses before they rise. This role lso incles light prlegl-type work in spport of or IP n licensing bsiness, so cnites comfortble ron legl ocments n processes will thrive here. If yo re proctive, orgnize, n highly motivte professionl, we invite yo to join or tem.


RESPONSIBILITIES


Prlegl n compny fnction spport

1. evelop n improve PowerPoint presenttions n other mterils for the Senior Mngement tem.
2. Crete, formt, n file ocments electroniclly incling letters, memos, trip reports, itinerries, stts reports, spresheets (Excel), n other relte ocments.
3. ssist with secre specil projects, reserch, n presenttions s reqire.
4. Spport light prlegl-type tsks, sch s orgnizing n trcking IP, licensing, n contrct-relte ocments, monitoring key filing n renewl elines, prepring ocment rfts n corresponence for ttorney review, n coorinting with otsie consel on ocment reqests.
5. evelop n mintin clenr of corporte n legl tes cross compny fnctions.
6. Mintin n orgnize secre corporte ocments, files, n recors, incling sensitive legl n licensing files.

Exective min

1. Efficiently mnge the constntly chnging schele of or CEO, coorinting meetings, ppointments, n trvel rrngements with n emphsis on secrity n privcy.
2. Mnge complex clenrs n scheling in Otlook n prepre for n set p meetings incling vieo conferences, internl meetings, cstomer meetings, n conference clls.
3. rrnge trvel logistics, emphsizing secrity n privcy, incling flights, ccommotions, n itinerries.
4. Pln n orgnize internl n externl progrms n events n mnge event logistics in collbortion with internl prtners n externl venors, incling gen cretion, logistics, n ctering.

Office Mngement Spport

1. Oversee y-to-y office mngement in or SF By re office, incling mintining office spplies n eqipment, coorinting with venors n biling mngement, n ensring well-orgnize, professionl office environment.
2. Execte expense mngement ctivities with some gince.
3. Collborte with other tem members to provie ministrtive spport while pholing the highest stnrs of confientility.

QLIFICTIONS

1. Proven ministrtive experience spporting exective-level mngement
2. Exceptionl orgniztionl n time-mngement skills
3. bility to work inepenently, orgnize work, set priorities tht ccrtely reflect the reltive importnce of job responsibilities, hnle severl projects simltneosly, n pt to freqent schele chnges n interrption
4. Strong ttention to etil, commniction n interpersonl bilities with focs on iscretion
5. Comfortble working with mltiple stkeholers
6. emonstrte skill in ssessing timelines n coorinting nmeros ssignments n projects simltneosly ner hevy n constntly flctting worklos n conflicting elines
7. Proficiency in Microsoft Office Site
8. ble to work ring norml bsiness hors s well s occsionl night n light weeken work
9. ptbility n the bility to hnle fst-pce, high-pressre sittions
10. profon commitment to sfegring confientil informtion
11. Bchelor's egree is pls
12. n ssocite egree in prlegl sties, certificte from n B-pprove prlegl progrm, or eqivlent hns-on prlegl experience is pls
13. Experience rfting n orgnizing legl ocments n corresponence, concting legl reserch, n trcking filing n complince elines ner ttorney spervision is pls
14. Experience with Cle or similr I tools to spport reserch, rfting, n ministrtive workflows is pls

Slry


$12, - $155, per yer