ADMINISTRATIVE COORDINATOR 4

About This Job

Division of Probation & Parole – Adult P&P HEADQUARTERS Baton Rouge, Louisiana At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all. This is an opportunity for you to become part of a dedicated team supporting public safety, where professionalism, resilience, and teamwork are essential. Probation & Parole Headquarters is seeking a highly organized and motivated Administrative Coordinator to support daily operations and assist with essential administrative functions. This role is key to maintaining efficient workflow, ensuring accurate documentation, and providing reliable support to staff and leadership within a fast-paced, mission-driven environment. The ideal candidate will demonstrate strong communication skills, attention to detail, and a commitment to delivering high-quality administrative service that supports the agency's work in promoting public safety and successful offender supervision.

Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

Growth: Professional growth is encouraged at DOC through numerous avenues.

Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10's MAY be an available benefit for certain positions upon meeting the policy requirements.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Performs responsible departmental-program duties in accordance with division rules, department regulations, and policies which involves communication with other departments, districts, general public and offenders, etc.
• Prepares correspondence to district office, Parole/Pardon Boards and various law enforcement agencies.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Performs duties related to traditional administrative functions, such a property control, purchasing, records management and human resources, in addition to other clerical duties.
• Receives and routes visitors (offenders and public), answers telephones, makes appointments, takes messages, exercises judgment and discretion when dealing with public officials, general public and clients.

Position-Specific Details:

Appointment Type: CLASSIFIED WAE

• This position is a 'when actually employed' (WAE) part-time position without benefits.

Other Important Information :

• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
• This Agency is a Drug Free Workplace.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy , click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
• To view and apply to any of our other postings we currently have available, click HERE.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Laura Guillory

Probation & Parole Human Resources Department

DOC_P&View email address on click.appcast.io