Accounting Manager

About Artisan Talent

Artisan Talent is a creative staffing firm founded in 1988. We place talent across these disciplines: Product Design, Brand Design, Design Engineering, Creative Technology, Content, and Marketing Technology. Our revenue mix is 85% contract and 15% direct hire.

About the Role

You'll own Artisan's finance function end to end. We're bringing accounting in-house, and you'll run all of it: weekly payroll, billing and collections, AP, reconciliations, month-end close, and reporting. You'll report to our Vice President and manage our Operations Coordinator. An outside comptroller reviews the monthly P&L.

As we’re a staffing agency, contractors make up the majority of our revenue. You’ll manage a complex accounting operation for active contractors across the country and a diverse client base billed through weekly timesheets. Every week, payroll, billing, and the books have to tie out across Bullhorn Back Office, iSolved, and QuickBooks Online. If you don’t already know how those three systems connect, this isn’t the role to learn it in.

About You:

• Staffing firm experience. You’ve run full-cycle accounting at a staffing firm. You know weekly W-2 contractor payroll across multiple states, billing tied to timesheets, and where the numbers break when they don’t match.
• Systems fluency. You understand how timesheet, billing, payroll, and GL data move between Bullhorn Back Office, iSolved, and QuickBooks Online. You can follow a timesheet from Bullhorn through payroll and billing into the GL, and when a variance shows up, you can trace where it came from without help.
• Accuracy on a weekly cadence. You review payroll in detail before it’s funded and catch errors on your own. You reconcile payroll to billing so problems surface early, not at month-end.
• Ownership without scaffolding. This is a remote role on a lean team, and no one will structure your day. You’ll take over a function from an outside firm and make it run. Routine collections, process fixes, month-end procedures, and the Coordinator’s priorities are your call. Write-offs, credit terms for new clients, policy changes, and anything unusual or high-dollar go to leadership.

Responsibilities

• Process and review weekly W-2 contractor payroll in Employdrive from approved Bullhorn timesheets, and report the weekly total to leadership
• Reconcile payroll to billing every week and resolve any differences
• Reconcile the state tax filings, W-2s, and 1099s that Employdrive produces, and handle state notices
• Generate client invoices in Bullhorn Back Office, apply payments in QBO, maintain AR aging, and own collections
• Enter vendor bills and prepare payment runs for CEO approval
• Complete bank and credit card reconciliations, close the books monthly, and deliver the P&L for the comptroller's review
• Produce monthly reporting for leadership, including balance sheet and cash flow forecast
• Manage the Operations Coordinator
• Document every finance process as you take it over from our outside accounting firm

Qualifications

• 5+ years of full-cycle accounting experience, including at least 3 years at a staffing firm
• Expert, hands-on knowledge of QuickBooks Online, Bullhorn Back Office, and iSolved, including how timesheet, billing, payroll, and GL data flow between them and how to reconcile across all three
• Hands-on experience with weekly W-2 contractor payroll across multiple states, and with billing tied to timesheets
• A track record of running month-end close and reconciliations on your own
• Experience supervising or directing at least one team member
• A bachelor's degree in accounting or finance, or equivalent experience
• Comfort working remotely with minimal oversight

Preferred

• Experience with both 1099 and W-2 contractor populations
• Experience taking finance in-house from an outside accounting firm

Tools

• Bullhorn Back Office
• iSolved (Employdrive)
• QuickBooks Online.

Compensation

• Base: $95K - $125K, depending on experience
• Benefits: health and dental insurance, a 401(k), paid time off, and 9 paid holidays