Office Manager/Bookkeeper
$55k - $65kCFS
Office Manager / Bookkeeper
Pittsburgh, PA 15217
$55,000-$65,000
Our client, a small, tight-knit and creative organization in the Pittsburgh area, is seeking a highly organized Office Manager / Bookkeeper to take ownership of day-to-day accounting and administrative operations. This is a hands-on role in a fast-paced, collaborative environment where everyone wears multiple hats. The ideal candidate is detail-oriented, process-driven, and comfortable bringing structure to evolving systems.
About the Company
- Small local organization with a collaborative, team-oriented culture
- Friendly, supportive environment with a “roll-up-your-sleeves” mentality
- Fast-paced setting where multitasking is key
- Mission-driven with a mix of programming, retail, and community engagement
- This role offers a private office space
Office Manager/Bookkeeper Key Responsibilities
- The Office Manager/Bookkeeper will manage day-to-day accounting operations
- Handle high-volume Accounts Payable & Accounts Receivable (small transactions)
- Perform heavy data entry and account reconciliations
- Process payroll through Paychex (time submission only)
- The Office Manager/Bookkeeper will maintain and organize financial records; assist in transitioning paper processes to digital
- Work within QuickBooks Online for all accounting functions
- Manage transactions across multiple platforms (Square, Stripe, etc.)
- Support grant tracking and nonprofit fund accounting activities
- The Office Manager/Bookkeeper will assist with class enrollment and payment portal oversight
- Partner with a remote leadership team member on operational needs
What They’re Looking For In a Office Manager/Bookkeeper
- High-level Office Manager mindset with strong accounting exposure
- Experience with AP/AR, payroll, and reconciliations
- Ability to handle administrative and light HR-related tasks
- Highly organized, detail-oriented, and process-driven
- Comfortable working with manual processes and improving efficiencies
- Able to operate independently with limited oversight
- Strong ability to manage multiple systems and workflows simultaneously
Qualifications
- Experience with QuickBooks Online required
- Experience with Paychex or similar payroll systems preferred
- Comfortable with high-volume transactional environments
- Nonprofit experience is a plus, but not required
Bonus Experience
- Exposure to process improvement, automation, or system optimization
- Experience digitizing and organizing manual workflows
#INMAY2026
Vacancy posted 4 days ago
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