Office Administrator / Accounting Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Office Administrator / Accounting Assistant to support daily office operations and accounting activities in Tennessee. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office coordination with financial administrative tasks, while helping create a welcoming experience for new employees and visitors. The role offers the opportunity to contribute across accounts payable, accounts receivable, onboarding support, and general office administration in a fast-paced environment.

Responsibilities:
• Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area.
• Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date.
• Code invoices appropriately and prepare them for timely processing in accordance with established procedures.
• Process employee expense reports and verify supporting information before submission for payment or reconciliation.
• Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms.
• Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation.
• Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries.
• Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly.

• At least 2 years of administrative experience in an office environment.

• Working knowledge of accounts payable and accounts receivable processes.

• Experience coding invoices and assisting with expense report processing.

• Strong attention to detail with the ability to maintain accuracy across multiple tasks.

• Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors.

• Typing speed of 45 to 60 words per minute with solid data entry skills.

• Fluency in spoken and written Spanish necessary for this role