Building Administrative Secretary

Job Title: Building Administrative Secretary


Reports To: Building Administrator


Contract Length: 212 Days


Exempt/Nonexempt: NonExempt


Department: Student Services

Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg, our educators embody the principles outlined in Our Portrait of an Educator, inspiring students to innovate, collaborate, and excel. For more information, visit

Primary Job Function:


The Reynoldsburg City Schools' Building Administrative Secretary is responsible for serving as the primary administrative and operational lead for the school office. This position is responsible for coordinating front office operations, overseeing student records, attendance and compliance processes, supporting staff and building administration, and ensuring accurate, timely, and confidential handling of school operations.

Minimum Qualifications:

• High school diploma or G.E.D. required
• Minimum of two (2) years of secretarial, clerical, or office experience, preferably in a school or public-sector setting
• Demonstrated proficiency with office technology and data entry
• Ability to successfully pass required criminal background checks

Preferred Qualifications:

• Some college coursework, associate's degree, or specialized training in office administration
• Experience with student information systems (PowerSchool), visitor management systems (Raptor), and Frontline Absence Management
• Experience supporting financial processes, budgets, or activity accounts
• Strong typing skills (60+ WPM preferred)

Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Front Office & Reception Management

• Manages daily front office operations, including answering phones, responding to emails, greeting visitors, and directing inquiries.
• Provides exemplary customer service to students, parents, staff, and community members.
• Maintains visitor sign-in/out procedures and student entry/exit logs using the Raptor system.

Student Attendance & Truancy Compliance

• Enters, monitors, and audits daily student attendance, tardies, and early dismissals in PowerSchool.
• Works collaboratively with school administrators and social workers to support truancy interventions and Ohio HB 410 compliance.
• Prepares attendance and truancy reports and correspondence as required.

Student Enrollment, Scheduling & Records Management

• Registers new students, processes transfers and withdrawals, and ensures proper documentation is obtained and filed.
• Maintains student cumulative files including medical documentation and testing materials in compliance with FERPA.
• Fulfills records requests and updates teacher, course, and calendar information in PowerSchool.

Health Clinic & Student Support

• Provides clinic coverage, including administering basic first aid and dispensing medications in accordance with district policy.
• Maintains confidential health logs in compliance with HIPAA and FERPA requirements.

Financial & Business Operations Support

• Collects, records, and deposits funds related to fees, activity accounts, and fundraisers.
• Processes requisitions, purchase orders, invoices, and budget tracking for building operations.
• Maintains petty cash accounts and prepares financial reports.

Staff Support & Human Resources Assistance

• Manages staff absences using Frontline, coordinates substitute coverage, and prepares substitute materials.
• Processes staff paperwork including Extra Duty Forms, Green Sheets, Supplementals, and payroll documentation.

Graduation, Activities & Special Events

• Coordinates graduation-related activities including diploma ordering, senior records, and awards ceremonies.
• Assists with student activities, fundraisers, school photos, and special events.

Office Operations, Technology & Records Compliance

• Operates office equipment and performs record retention and shredding in accordance with audit readiness.
• Submits IT, facilities, and maintenance requests using district systems.
• Assists with EMIS data input and verification.

Communication, Culture & Collaboration

• Prepares and distributes communications to staff and families, including letters, reports, and newsletters.
• Maintains building webpages and social media content as assigned.

Knowledge, Skills and Abilities

Knowledge of:

• English grammar, spelling, and punctuation
• School attendance, enrollment, and recordkeeping requirements
• Student confidentiality laws (FERPA, HIPAA)
• Basic accounting and financial recordkeeping practices

Skilled in:

• PowerSchool, Raptor, Frontline, Microsoft Word, Excel, and Google Workspace
• Accurate typing, data entry, and report generation
• Professional customer service and office management
• Managing multiple priorities in a fast-paced environment

Ability to:

• Exercise sound judgment and discretion with confidential information
• Communicate effectively with diverse stakeholders
• Remain calm, flexible, and professional under pressure
• Maintain organized, audit-ready records

PHYSICAL DEMANDS & WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law.

Physical Demands - While performing the duties of this job, the employee is regularly required to communicate with others. The employee is required to sit or stand and move around for extended periods of time. While performing the duties of this job the employee must be able to push, pull, lift and carry over 25 pounds on occasion.

Working Conditions - The employee in this position may experience occasional exposure to blood, bodily fluids and tissue. The employee may also be required to interact with unruly children.

Driving Requirement - This position may require driving to various school sites or events.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employee's supervisor and or appointing authority.