Clerk 3, 12 months School Year 2026-27 (NBOE)

Clerk 3, 12 months School Year 2026-27 (NBOE) – Newark Public Schools Position Overview NEWARK BOARD OF EDUCATION – HUMAN RESOURCE SERVICES – 765 BROAD STREET, NEWARK, NEW JERSEY 07102 – ROGER LEÓN, SUPERINTENDENT – CLERK 3, 12 MONTHS – New Media High School – School Year 2026-27 (Pending availability of funds and Board of Education approval) Definition Under direction, performs varied, complex clerical work involving the processing of documents in a variety of functions; takes the lead and/or performs the more difficult and complex clerical work; does other related duties as required. Employees frequently exercise independent judgment and make decisions concerning processes to be followed, the appropriateness of the information to be processed, and the actions to be taken. Work is performed independently requiring minimal review upon completion. Notes Incumbents may be required to utilize keyboard equipment to input and/or retrieve information on a computer console, typewriter or other key entry device used by the agency. If the operation of a vehicle is necessary, a valid New Jersey driver’s license is required. Keyboarding/typing duties may or may not be assigned depending on the needs of the employing agency. The examples of work for this title are for illustrative purposes only. A particular position may not perform all duties listed in this job specification. Qualifications And Skills Two (2) years of experience in clerical work; one (1) year of which must have been performing duties at or equivalent to the Clerk 2 level. Preferred secondary language: Spanish, Portuguese, French or Haitian Creole. Basic Functions and Responsibilities Knowledge of office routines, equipment, and practices. Knowledge of organizational rules, regulations, policies, and procedures. Ability to comprehend established office routines and department regulations. Ability to organize assigned clerical work and develop effective work methods. Ability to take the lead over lower level clerical staff. Ability to assign work, instruct and provide on‑job training to clerical staff. Ability to perform simple arithmetic calculations and tabulations. Ability to understand, remember, and carry out oral and written directions. Ability to perform tasks accurately within prescribed time frames. Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department. Ability to sort, index, file, and pull varied types of materials using an established filing system. Ability to operate and perform routine maintenance on office machines and other equipment. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made. Knowledge and Abilities Interprets and applies organizational rules, regulations, policies, and procedures. Receives, screens, reviews and verifies documents. May take the lead over clerical staff and provide instruction and on‑job training. Reviews and checks assigned reports, applications, and other documents for corrections and completeness. Opens, time‑stamps, sorts, numbers, and distributes mail. Maintains prepared mailing lists. Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials numerically or alphabetically. Receives applications, documents, forms and fees; screens, sorts, and assembles this information for further processing. May wrap packages for shipment by mail or express. Assembles materials for distribution. Hand stamps letters, papers, and other documents. Fills in and checks form letters, circulars, and forms as directed. Compiles information and/or numerical data. Provides information in person and over the telephone. May enter and/or retrieve information on a computer terminal. May occasionally perform keyboarding/typing duties, but not as the primary function. Stores and distributes office supplies. Prepares and verifies payrolls and makes simple arithmetic calculations. Schedules administrative proceedings; may process requests for scheduling changes. May participate in the interviewing and training of new employees. Receives, logs, and reviews permit applications; issues permits for construction, repair, installation, and demolition operations. Coordinates scheduling of various activities for a school district or other government entity. May transfer information onto forms, form letters, cards, envelopes, labels, charts, and transmittals. When assigned to a court, prepares the docket, contacts witnesses, attorneys, and other parties, calls court to order, administers oaths, announces postponements, and assists the judge. When assigned to a tax office, computes and records tax payments. When assigned to a finance or tax office, may perform specialized clerical work involving the preparation and maintenance of assessment rolls and records. When assigned personnel duties, processes personnel action forms, maintains personnel records, and gathers sensitive or confidential information. When assigned to a hospital, health care, or long‑term care facility, may interview patients or relatives of patients to obtain admission information. When assigned to a finance office, may perform specialized clerical work involving the cancellation of mortgages. When assigned to a sheriff’s office, may perform specialized clerical work involved in the advertising and sale of real estate and chattel. Prepares reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing charts. Operates various types of office and mail processing machines such as a keyboard, calculator, printer, sorter, copy machine, fax, stamping machine, labeling machine, etc.; may perform simple maintenance tasks. Maintains records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Reports To Principal Salary, Employment Period and Union Affiliation Salary: $58,197 - $64,503 Employment Period: Twelve (12) Month Union Affiliation: Newark Teachers Union How To Apply Newark Board of Education accepts electronic applications only. Opening and Closing Date Opening Date: December 12, 2025 Closing Date: December 30, 2025 or until filled Equal Opportunity / Affluent Action Employer The Newark Board of Education is an equal opportunity / affirmative action employer. #J-18808-Ljbffr Newark Public Schools