Administrative Assistant

Job Description

Job Description

Description:

• Responsible for running the job site trailer, ordering supplies, attending meetings,

• Plan of the Day meeting that begins at 7:00 AM each day, taking meeting minutes and generally providing administrative support to those working on site and out of the trailer.

• Plan of the Day Meeting: Attends the daily meeting at 7:00 AM, takes minutes, and distributes them.

• Administrative Tasks: Manages the job site trailer, orders supplies, and ensures everything is running smoothly.

• Meeting Support: Attends various meetings throughout the day, takes notes, and provides administrative support.

• Coordination: Coordinates with on-site staff and those working remotely to ensure project needs are met.

• End of Day: Wraps up any remaining tasks and prepares for the next day.

• Site admin will be supporting the entire site including those that work on site and in the trailer in addition to guests/visitors that arrive.

• Will interface with restaurants, goods/services vendors for catering or other needs that may arise on site.

• The site admin could be considered an Individual contributor since they are the only admin at the trailer; there are however, other site admin's in different areas/sites that this resource could lean on for support.

• Site admin - Early start at 7 to attend the plan of the day meeting. Day usually wraps up around 3:30 PM.

Qualification:

• Must have high school diploma or GED.

• 3-5 years of experience in an administrative capacity.

• Demonstrated work ethic with the ability to step in, be proactive with request and the overall ability and willingness to assist.

• Experience with/proficiency in Microsoft Office and SharePoint, OneNote and Adobe Pro/Blue Beam.

• Experience with expense reporting using the SumTotal software or similar.

• Experience working in SAP helpful

• Have a valid driver's license and dependable transportation.

• Ideal candidates will be resourceful and have the ability to troubleshoot, and problem solve.

• Strong written and verbal communicators and should not be afraid to collaborate and ask questions.

• Strong initiative and willingness to learn

• At least 5 years of previous administrative experience.

• Experience from Mortenson, Vestas, previously supporting vendor side in/on a construction trailer capacity.

• Certifications are not required, however, any certifications from MS Office suite or SharePoint, to illustrate proficiency would be nice to see.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities