Executive Assistant Office Manager

Our client, an Orange County-based real estate firm, is seeking a highly organized and resourceful Office Manager / Executive Assistant to support daily office operations and provide dedicated assistance to a senior executive. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys wearing multiple hats — from front desk and vendor management to executive-level calendar and travel coordination. Key Responsibilities Draft, edit, and proofread emails, correspondence, documents, and forms Order and maintain office supplies, equipment, and vendor relationships Handle all travel arrangements — flights, hotels, ground transportation, itineraries Keep the office organized, stocked, and functioning smoothly Support onboarding and offboarding of staff Manage front desk operations, including greeting visitors and handling calls Provide business and personal support to a senior executive (anticipating needs, gatekeeping, escalating priority issues) Track relevant news and market updates as requested Reconcile monthly office credit card statements Manage calendars, schedule meetings and conferences, anticipate upcoming needs Maintain company website and liaise with web host provider Build and maintain checklists, logs, spreadsheets, and operational documentation Assist with ad hoc tasks and personal errands as needed Process incoming and outgoing mail and shipments Research and compile information to support special projects Troubleshoot basic IT issues and coordinate with outside IT vendor Manage holiday cards and gifts Maintain organized files, contacts, and records Coordinate office events, team activities, and holiday celebrations Keep office and conference room calendars up to date Provide administrative support to staff as needed Maintain filing systems and support document archiving Research and help roll out new software, tools, and office equipment Qualifications Highly organized, detail-oriented, able to manage competing priorities, self-starter, resourceful, service-oriented Solid experience with scheduling, travel coordination, and event planning Proficient in Microsoft Office 365 (Outlook, Word, Excel, Teams, SharePoint/OneDrive) and Acrobat Pro Notary Public certification a plus (not required) Experience managing both business and personal tasks for senior executives High level of professionalism, discretion, and confidentiality Comfortable with IT/AI tools and basic troubleshooting Excellent written and verbal communication, grammar, and proofreading skills Strong background in office administration and executive support (small company experience a plus) #J-18808-Ljbffr Career Group