Student Intern - Work Ready - Administrative Assistant (AA)

Internship Opportunity

The Plaquemines Parish School District is seeking a highly organized, motivated and professional student intern to serve as an Administrative Assistant Intern. This position provides an excellent opportunity for students to gain practical experience in administrative support, office management and professional communication within a school district environment. The intern will assist with various administrative tasks, work closely with staff and contribute to the efficiency of district operations.

The total work time is 112 hours and the salary is $10.00 per hour.

Qualifications (Minimum Education, Licensure, Skills and/or Experience)

Required:

• Currently enrolled in a Plaquemines Parish School Board high school with the class designation of junior or senior.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team setting.
• Strong problem-solving skills and the ability to handle multiple tasks efficiently.
• Ability to maintain confidentiality and professionalism in all work-related matters.
• Positive attitude, strong work ethic and eagerness to learn.
• Time management skills and ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and basic office equipment.

Preferred:

• Previous experience in an office or administrative setting.
• Basic knowledge of office management systems and procedures.
• Working knowledge of Google Workspace and other digital collaboration tools.

Essential Duties and Responsibilities

• Provides general administrative support to district staff, including scheduling meetings, coordinating calendars and handling correspondence.
• Assists in preparing documents, reports, and presentations for district meetings and events.
• Helps manage and maintain filing systems, both digital and physical, ensuring documents are organized and easily accessible.
• Assists in preparing and distributing internal and external communications, including memos, emails and announcements.
• Supports the management of office supplies, including inventory tracking and ordering when necessary.
• Handles incoming calls, emails and inquiries, directing them to the appropriate personnel or department.
• Assists with data entry, maintaining accurate records for various district projects and initiatives.
• Maintains confidentiality when handling student records and district information.
• Helps coordinate and assist with district events, meetings and other professional functions.
• Performs research or compile information for projects as requested by district leadership.
• Collaborates with other departments as needed, assisting with cross-functional administrative tasks.
• Provides general office support, including organizing materials, preparing agendas and taking meeting minutes as required.
• Participates in professional development opportunities and administrative meetings as appropriate.

Learning Objectives

• Gains administrative experience in office support, including managing calendars, scheduling meetings and handling communications.
• Develops organizational and time management skills by assisting with office tasks and maintaining filing systems.
• Learns about office technologies and software tools used for documentation, communication and project management.
• Grows professional communication skills by drafting emails, reports and handling both internal and external inquiries.
• Understands the role of administrative support in a school district and how it helps maintain the efficiency and effectiveness of district operations.
• Obtains experience in the creation of meeting agendas, taking minutes and other essential aspects of office coordination.

Work Environment and Physical Requirements

This role primarily operates in an indoor, climate-controlled environment, with occasional exposure to moderate temperature variations. The usual methods of performing job functions require light lifting (ten to twenty [10-20] pounds), carrying, pushing and pulling, with frequent engagement in activities such as standing, walking and sitting. Additional physical requirements include extended use of a computer for data analysis, report generation, communication and administrative duties; alternating between sitting and standing for meetings, presentations and other administrative activities; ability to drive within or outside of the district to various schools, meetings and events; and occasional travel outside the district for conferences, site visits or professional development. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Confidentiality Statement Regarding Employee and Student Record

All student interns, employees and affiliated personnel of Plaquemines Parish School District are expected to maintain strict confidentiality concerning any information related to students, staff or operations. Access to student records, employee information or any sensitive data is a privilege that must be treated with the utmost discretion. Interns may not share, disclose or discuss any personally identifiable information they may encounter in the course of their duties. Violations of confidentiality are grounds for immediate dismissal from the internship and may carry legal consequences.

Application Process: Interested candidates should complete the Plaquemines Work-Ready Internship Application for Rising Seniors and submit it to their school Counselor.