Assistant Chief, Administrative Services Division

Job Description and Duties

Under the administrative direction of the Chief, Administrative Services Division (ASD), the Assistant Chief, Administrative Services Division works collaboratively with the Chief, ASD. The Assistant Chief, ASD manages the multidisciplinary administrative programs and staff in the State Lands Commission's (Commission) Human Resources/Labor Relations, Records Management, and Fiscal Services (Accounting, Budgets, Procurement, and Business Services) sections. 

Note: 
Posted salaries do not reflect the 2 - 4.62% pay reduction in exchange for 3.5 – 8 hours per month of leave arising from the Personal Leave Program 2025. Information related to salary reductions is available in  Section 2113 of the CalHR Human Resources Manual.

New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable.

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Working Conditions

• Core work hours of 9:00 am to 3:00 pm.
• Necessary work outside of core business hours as workload requires or when unforeseen events occur.
• Sit, bend, stoop, stand while working.
• Daily use of standard office equipments.
• Temperature controlled office with artificial light.
• appropriate business attire required.
• Occasional overnight travel.
• This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants  residing in California, subject to the candidate meeting telework eligibility criteria  set forth in the State Lands Commission policy and/or future program need. Employees not  residing in California are not eligible for telework.  Regardless of telework eligibility, all employees may  be required to report to the position’s designated headquarters location, as  indicated on their duty statement, at their own expense.
• The successful candidate may  initially  be required to be in the office at a greater frequency.

Special Requirements

Electronic applications are preferred for this Job Control. Paper application packages must contain the Job Control number and classification title on the first page of the application to be considered.

NOTE:

• Applicants must not include any hyperlinks or confidential information such as SSN, DOB, sex, marital status, age, DL number (unless required), LEAP status, disability information, Equal Opportunity Employer information, exam results, salary, I-9 information, and criminal history in their application package. Confidential information provided in the application package will be redacted.

• When submitting supporting documents, PDF file format is preferred.

• Only required or requested documents will be reviewed and considered by the hiring unit.

• Applicants must provide employment history on their STD. 678 application form. Attaching a resume or cover letter does not take place of the employment history sections on the STD. 678. Incomplete STD. 678 application forms may not be considered.

• Generative Artificial Intelligence shall not be used when completing any component of your application package.

• Do not submit a second application by paper when applying electronically.

• SROA/Surplus or Reinstatement applicants MUST check the applicable box as their basis of eligibility when submitting their application package electronically. Additionally, SROA/Surplus applicants must provide their layoff letter and title it as “SROA Letter” or “Surplus Letter” when applying electronically.

General Qualifications:
Ability to adhere to the general qualifications outlined in California Code of Regulations 2 CCR 172 .

COI Language: 

This position is subject to the Department’s Conflict of Interest Code.

School Transcripts:

Applicants using education to meet the minimum qualifications of this classification must provide a copy of their official transcripts with their application package for the universities/colleges or high schools attended where the coursework or degree was received. Failure to provide official transcripts may result in removal from the exam list. Applicants providing copies of international official transcripts may need to provide an evaluation/translation from an educational credentials evaluation service (Foreign Transcript Evaluation [CL-635]) to ensure that all the required coursework can be verified by the hiring agency.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Timely responsiveness to inquiries from the ASD Chief, the Executive Office, and control agencies.

• Ability to exercise good judgment and decision making.

• Ability to communicate effectively both verbally and in writing.

• Possess effective leadership skills and a strong work ethic.

• Possess effective organizational and time management skills.

• Ability to establish and maintain a professional working relationship with control agencies as well as a variety of people in a number of diverse situations.

• Possess knowledge of a variety of staff services functions, including state budgeting, and accounting, business services, procurement, human resources, and records management.

• Ability to develop and evaluate alternatives, analyze data, and present ideas and information effectively.

• Ability to effectively promote equal opportunity in employment and maintain a work environment that is free of discrimination and harassment while supporting the State’s goals of diversity, equity, and inclusion.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Position Location/Exam Information

Sacramento:

100 Howe Avenue, Suite 100-South Sacramento, CA 95825

***FREE PARKING AND NEAR HWY 50/BUS ROUTES***

Exam Information:

To be considered for this position, applicants must complete the applicable exam on CalCareers and be reachable on an employment list or have transfer or reinstatement eligibility prior to hire. For information on State jobs, please visit CalHR's website. If the classification is not listed on this link, an exam is not being administered at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your application. Please see intructions below.