Accounts Payable Specialist

Accounts Payable Specialist $28 - $36 per hour | Long Beach, CA | On-site | Consulting Leading Civil Construction company Leading Civil Construction company A bit about us: Leading Civil Construction company Why join us? Paid Vacation, Holiday, and Sick Time Health Insurance/ Dental / Vision 401k program with match Job Details Key Responsibilities: Manage the full-cycle Accounts Payable process from invoice receipt through payment. Review, code, enter, and process vendor and subcontractor invoices accurately and efficiently. Match invoices to purchase orders, contracts, receiving documentation, and other supporting documentation. Obtain and verify appropriate approvals prior to processing payments. Prepare and cut checks for vendors, subcontractors, and other company obligations. Process weekly check runs and other payment runs as needed. Prepare checks, payment documentation, and supporting schedules for review and signature. Maintain accurate vendor files, including W-9s, insurance certificates, and other required documentation. Review vendor statements and reconcile outstanding balances. Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries. Assist with subcontractor payment processing and ensure required compliance documentation is received before payment. Review lien waivers/releases and other payment-related documentation as required. Maintain accurate AP aging and assist with identifying outstanding or past-due invoices. Reconcile AP subledger balances to the general ledger. Assist with month-end close activities, including AP accruals and account reconciliations. Communicate with project managers, vendors, subcontractors, and internal accounting personnel regarding invoices and payments. Maintain organized and accurate electronic and physical AP records. Assist with 1099 preparation and year-end AP reporting. Follow established internal controls and accounting procedures. Provide support to the accounting team with other projects and duties as needed. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy #J-18808-Ljbffr Jobot